Immediate opening.
Office Administrator - Co-op Housing Community:
Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, keep busy, and solve problems.
In collaboration with the Property Manager, the Administrative Coordinator
duties include:
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Administering accounts payable processes, including invoice processing,
cheque preparation and arrangement for signatures by signing officers, preparation of files for bookkeepers, and filing of records. -
Administering accounts receivables, including rent collection and
bank/EFT deposits. -
Providing administrative support for the creation and tracking of the annual budget and the preparation of the annual audit.
Provide day-to-day office administration for rent geared to income calculations, resident services. Specific areas of responsibility include:
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Maintenance of office procedures and systems, including record administration.
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Communication with residents, staff, external agencies,
contractors and individuals. -
Parking, locker and bike storage co-ordination
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Administers security systems, including key-control system
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Maintaining resident records.
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Support resident selection and unit allocation process
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Co-ordinating move-ins and move-outs.
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Provides administrative assistance to Committees and the Board of Director.
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Administers the work-order process.
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Supports annual unit inspections by maintaining and updating records.
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Liaises with contractors as required.
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Administers inventory and purchasing of supplies as required.
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Related Diploma or Certificate preferred.
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2 -3 years’ experience in an office environment.
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Demonstrated administrative and organizational skills.
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Experience in a not-for-profit Co-op Housing Community highly desirable.
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Demonstrated ability to maintain confidentiality.
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Good working knowledge of Microsoft Office Suite, with sound
proficiency in Excel.
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Aptitude for quick learning, problem-solving, independence, and prioritizing.
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Attention to detail.
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Strong work ethic, friendly personality, positive attitude,
and able to work independently. -
Excellent business writing and effective verbal communication skills.
No phone calls please. We thank all interested candidates, however, only applicants selected for an interview will be contacted.
About Precision Property Management:
http://www.ppmgmt.ca
