20 meilleures offres (administrative assistant, gloucester, on) (à pourvoir)

Administrative Assistant
Recruiting in Motion —Ottawa, ON
- Temps plein
- Microsoft Office
- Expérience administrative
- Capacités de présentation
Postuler rapidement
il y a 8 jours
Human Resources Administrative Assistant
Ottawa Catholic School Board —Ottawa, ON
- De 54 167 $ à 66 088 $ par an
- Temps plein
- Google Suite
- Bases de données
- Expérience administrative
il y a 4 jours
Branch Office Administrator
Edward Jones —Ottawa, ON
- Temps plein
- Microsoft Office
- Compétences en informatique
- Régimes de participation aux bénéfices
- Jours fériés payés
il y a 10 jours
Legal Administrative Assistant - Intellectual Property
Gowling WLG —Ottawa, ON
- De 55 000 $ à 70 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Office Administrator
PG Classic —Ottawa, ON
- De 37 $ à 38 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
il y a 5 jours
Senior Officer, Administrative Support
University of Ottawa —Ottawa, ON
- De 64 865 $ à 81 935 $ par an
- Temps plein
- Travail hybride
- Bilingue
- Anglais
- Bases de données
- Mesures de protection COVID-19
il y a 9 jours
Administrative Assistant
Ergothérapie & réadaptation M|Care Therapy Occupational Therapy & Rehabilitation —Ottawa, ON
- De 18 $ à 25 $ de l’heure
- Temps partiel
- Travail hybride
- Bilingue
- Anglais
- Microsoft Office
- Heures d'arrivée et de départ flexibles
Postuler rapidement
il y a 9 jours
Administrative Assistant, CHAMP Seminars
The War Amps/Les Amputés de guerre —Ottawa, ON
- À partir de 52 000 $ par an
- Fins de semaine au besoin
- Travail hybride
- Compétences rédactionnelles
- Anglais
- Hôtel
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 8 jours
Administrative Assistant
The Ottawa Rotary Home —Ottawa, ON
- À partir de 19,60 $ de l’heure
- Temps partiel
- Bilingue
- Anglais
- Expérience administrative
- Heures d'arrivée et de départ flexibles
Postuler rapidement
Office Administrator (Bilingual)
Dream Unlimited —Ottawa, ON
- De 50 000 $ à 60 000 $ par an
- Bilingue
- Informatique
- Anglais
- Congés payés
Postuler rapidement
Administrative Assistant & Sales Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- Temps plein
- Vente
- Service à la clientèle
- Capacités de présentation
Postuler rapidement
National Executive Assistant and Governance Coordinator | Adjoint(e) de Direction National(e) et Coordinateur(trice) de la Gouvernance
Canadian Parks and Wilderness Society —Ottawa, ON
- Fins de semaine au besoin
- Travail hybride
- Bilingue
- Microsoft Word
- Microsoft Excel
Postuler rapidement
Executive Assistant (Temporary - 12 Months)
Hydro Ottawa —Ottawa, ON
- Temps plein
- Travail hybride
- Bilingue
- Anglais
- Expérience administrative
il y a 11 jours
Administrative Assistant (Bilingual English-French)
Ministry of the Attorney General —Ottawa, ON
- De 28,14 $ à 32,82 $ de l’heure
- Temporaire
- Bilingue
- Microsoft Word
- Traitement de texte
il y a 4 jours
Office Administrator
Paramount Properties —Ottawa, ON
- De 40 000 $ à 42 000 $ par an
- Temps plein
- Vente
- Expérience administrative
T3 CONSTRUCTORS INC. Administrative Assistant — Work Orders & Bookkeeping
Magenta Exterior Solutions —Ottawa, ON
- Temps plein
- Microsoft Office
- Expérience administrative
- QuickBooks
Postuler rapidement
Administrative Assistant
Maison Decision House —Ottawa, ON
- De 18 $ à 22 $ de l’heure
- Temps plein
- Expérience administrative
- Baccalauréat
- Psychologie
Postuler rapidement
Office Administrator/Receptionist
The Best Vape Store —Nepean, ON
- À partir de 20 $ de l’heure
- Temps partiel
- Expérience administrative
- Expérience en supervision
- Sens de l'organisation
Postuler rapidement
il y a 12 jours
Medical Office Administrator
Ottawa & District Physiotherapy Clinic —Ottawa, ON
- À partir de 22 $ de l’heure
- Embauche urgente
- Bilingue
- Microsoft Word
- Microsoft Excel
Postuler rapidement
Executive Assistant
Q-Block Computing —Ottawa, ON
- De 55 000 $ à 75 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Logiciels de GRC/CRM
- Assurance Dentaire
- Assurance Vision
Postuler rapidement

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (gloucester, on)

En vous connectant à votre compte, vous acceptez les conditions d'utilisation, la politique relative aux fichiers témoins et la politique de confidentialité de SimplyHired.

Administrative Assistant

Recruiting in Motion -
Ottawa, ON

Postuler rapidement

Détails du poste

Temps plein
Il y a 8 jours

Profil recherché

Classement
Logistique
Microsoft Office
Expérience administrative
Capacités de présentation
Compétences en communication

Description complète du poste

Position Title: Administrative Assistant
Salary & Benefits: 60-65K
Position Status: Current vacancy
Location: Nepean, ON - Free parking
Work Model: Hybrid

The Administrative Assistant is a key member of the organization responsible for providing administrative support to senior leadership while ensuring the smooth day-to-day operation of the office. Reporting to the Chief of Staff & VP Operations and working closely with the CEO and Executive Team, this role supports executive priorities, office operations, governance activities, organizational events, and staff engagement.

As a highly visible member of the organization, you will be the first point of contact for staff, volunteers, community members, and external stakeholders, representing the organization with professionalism, warmth, and discretion.

Key Responsibilities

Executive & Administrative Support

Provide administrative support to the CEO, Chief of Staff & VP Operations, and Executive Team, including calendar management, scheduling, correspondence, meeting coordination, travel, expense reporting, and document preparation.
Anticipate executive needs, manage competing priorities, resolve scheduling conflicts, and maintain confidential information with discretion.
Prepare reports, presentations, briefing materials, and correspondence, while supporting organizational initiatives and special projects.

Office Operations

Serve as the primary point of contact for visitors, phone calls, and general inquiries, delivering exceptional customer service.
Coordinate day-to-day office operations, including supplies, facilities, vendors, equipment, records management, and office maintenance.
Maintain physical and electronic filing systems, databases, and contact lists.
Support employee onboarding, internal meetings, training sessions, and general office administration to ensure efficient operations.

Board & Governance Support

Provide administrative support to the Board of Directors and committees by coordinating meetings, preparing agendas and board packages, recording minutes, and maintaining governance records.
Manage governance calendars, committee documentation, action items, orientation materials, and follow-up activities.
Support governance initiatives including the Annual General Meeting, board retreats, agency reviews, committee activities, and awards or nomination processes.

Event & Community Engagement

Coordinate the planning and execution of organizational meetings, fundraising initiatives, community events, and the Annual General Meeting.
Manage event logistics including venues, vendors, catering, invitations, materials, registrations, and on-site coordination.
Support the Development team with fundraising administration, donor stewardship, campaign activities, and related special projects.

Staff Engagement & Culture

Coordinate staff meetings, recognition programs, onboarding activities, and employee engagement initiatives.
Organize workplace celebrations, seasonal events, retreats, and appreciation activities that foster a positive and collaborative culture.
Contribute to continuous improvement by identifying administrative efficiencies and supporting organizational priorities.

The successful candidate will be a highly organized, proactive, and dependable administrative professional with experience providing executive support, office coordination, or administrative assistance in a fast-paced environment. You will bring 4+ years of experience in executive assistance, office administration, nonprofit operations, or a similar role, with a proven ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.

The ideal candidate will possess exceptional written and verbal communication skills, strong interpersonal abilities, and the confidence to interact professionally with senior leaders, board members, volunteers, community stakeholders, and external partners. You will demonstrate strong judgment, discretion, and professionalism when handling confidential information, while also being approachable, service-oriented, and committed to creating a positive experience for those they support.

This individual will be highly proficient with Microsoft Office Suite, and will have experience preparing professional correspondence, reports, presentations, meeting materials, and maintaining organized records. Experience supporting executives, boards, committees, governance processes, event coordination, or community-based initiatives would be considered an asset.

Your proactive mindset, ability to anticipate needs, and willingness to take ownership of projects and operational priorities will set you above the rest. A positive, flexible, and team-oriented approach is essential, along with a genuine interest in supporting the organization’s mission and community impact.

What Makes Someone Stand Out

Experience supporting senior executives in a fast-paced, mission-driven organization.
A proactive mindset with the ability to identify opportunities for improvement and create efficiencies.
Strong event coordination skills with the ability to manage logistics from planning through execution.
Exceptional relationship-building skills and the ability to represent the organization with professionalism and warmth.
A genuine interest in contributing to a positive workplace culture and supporting meaningful community initiatives.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.

#RIMCA

Postuler rapidement

Affinez votre recherche

administrative assistant emplois - gloucester, on

Administrative Assistant

Human Resources Administrative Assistant

Branch Office Administrator

Legal Administrative Assistant - Intellectual Property

Office Administrator

Senior Officer, Administrative Support

Administrative Assistant

Administrative Assistant, CHAMP Seminars

Administrative Assistant

Office Administrator (Bilingual)

Administrative Assistant & Sales Support

National Executive Assistant and Governance Coordinator | Adjoint(e) de Direction National(e) et Coordinateur(trice) de la Gouvernance

Executive Assistant (Temporary - 12 Months)

Administrative Assistant (Bilingual English-French)

Office Administrator

T3 CONSTRUCTORS INC. Administrative Assistant — Work Orders & Bookkeeping

Administrative Assistant

Office Administrator/Receptionist

Medical Office Administrator

Executive Assistant

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (gloucester, on)

Related Searches

Outils pour les chercheurs d'emploi

Outils Employeurs

Parcourir

Garder le contact