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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : program manager (agassiz, bc)

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Administrative Assistant - Child & Youth Department

Inclusion Chilliwack Society -
Chilliwack, BC

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Détails du poste

Permanent | Temps partiel
De 20,60 $ à 24,00 $ de l’heure
Il y a 6 jours

Profil recherché

Microsoft Word
Microsoft Excel
Microsoft Outlook
Classement
Microsoft Office
Expérience administrative
Conduite de véhicule
Comptabilité
Saisie de données
Compétences en informatique
Affaires
Comptabilité
Compétences en communication
Adobe Acrobat
Permis de conduire

Description complète du poste

20 Guaranteed Hours Per Week (with potential for additional hours as programs grow)

Chilliwack, BC

Do you enjoy being the person who keeps things organized, supports others to succeed, and makes a real difference behind the scenes?

At Inclusion Chilliwack Society (ICS), we're looking for a highly organized, detail-oriented Administrative Assistant to support our Child & Youth Department. This is more than a traditional administrative role. You'll play an important part in helping children, youth, families, program staff, and managers by providing administrative, financial, technical, and operational support across several programs.

This position offers 20 guaranteed hours per week, with the potential for additional hours if program funding increases.

Current wage: $20.60 per hour (A wage increase is expected and may be implemented before interviews are conducted)

Why Join ICS?

At ICS, we believe everyone belongs. For more than 70 years, we've been supporting people to live meaningful and inclusive lives in our community.

When you join ICS, you'll enjoy:

Guaranteed 20 hours per week
Potential for increased hours as programs expand
Competitive wages
Meaningful work that positively impacts children, youth, families, and the community
A supportive and collaborative team environment
Employee appreciation initiatives
Opportunities to learn and grow
Recipient of the Canadian Non-Profit Employer of Choice Award since 2017
The opportunity to contribute to a recognized "Centre of Excellence"

What You'll Be Doing: No two days are exactly the same. You'll be a key support person helping our Child & Youth Services team operate smoothly and efficiently.

Your responsibilities will include:

Administrative Support

Maintain electronic and paper-based program records
Prepare correspondence, reports, meeting minutes, and information packages
Complete filing, scanning, and data entry tasks
Coordinate room bookings and maintain scheduling calendars
Support hiring processes, including references and criminal record checks
Create and maintain staff profiles and training records
Assist managers with brochures, posters, forms, and promotional materials

Family & Program Support

Assist families with program registration and intake processes
Coordinate schedules, communications, pickups, drop-offs, and program information
Provide tours of program locations to families and community members
Conduct surveys by phone, online, and in person
Support staff and participants with general inquiries and problem-solving

Finance & Business Support

Process payments and maintain financial records
Receive funds and issue receipts
Track invoices, payments, and program-related expenses
Work closely with our Finance Department to support financial processes and reporting
Maintain accurate records using spreadsheets and internal systems

Technical & Operational Support

Support staff with technology and equipment issues
Assist with computers, cameras, sound systems, and Office 365 applications
Coordinate office and program supply purchases
Participate in workplace health and safety activities, inspections, and maintenance tracking

What We're Looking For: We're seeking someone who is organized, adaptable, and enjoys working with people.

Qualifications

Education in Administration, Business, Accounting, or a related field (or equivalent experience)
Previous administrative experience
Strong computer skills, including:
Microsoft Word
Outlook
Excel (essential)
Adobe Acrobat
Microsoft 365
Experience working with spreadsheets and financial information
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to manage multiple priorities and work independently
Comfortable collaborating with managers, families, children, youth, and finance professionals
Friendly, professional, and approachable
A positive attitude and appropriate sense of humour

Schedule

Monday to Friday
9:00am - 1:00pm (some flexibility may be available for the right candidate)

Interested?

If you're looking for a role where your administrative skills, attention to detail, and financial aptitude can make a meaningful impact, we'd love to hear from you.

Questions before applying? Send us a message.

To learn more about Inclusion Chilliwack Society, visit our Indeed Company Page by clicking on our company name at the top of this posting.

Job Types: Part-time, Permanent

Pay: $20.60-$24.00 per hour

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Flexible schedule
Paid time off
Vision care

Application question(s):

Do you live close to Chilliwack?

Licence/Certification:

Driving Licence (preferred)

Work Location: In person

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