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Office Manager

Goliath Roofing
Clinton, ON

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Détails du poste

Permanent | Temps plein
De 50 000 $ à 70 000 $ par an

Profil recherché

Tenue de dossiers
Comptes débiteurs
Google Suite
Soutien aux ventes
Google Drive
Comptes fournisseurs
Gestion des opérations
Gestion des fournisseurs
Service à la clientèle
Gestion des demandes des clients
Rédaction de rapports d'incident
Expérience en soutien administratif
Classement
Anglais
Préparation de rapports de gestion financière
Expérience en opérations administratives et commerciales
Expérience administrative
Amélioration continue
Conformité RH
Orientation axée sur le service à la clientèle
QuickBooks
Sens de l'organisation
Paie
Compétences en informatique
Soutien à la clientèle
Traitement des comptes clients
Expérience en finance et comptabilité
Certificat de Travail en Hauteur
Gestion de bureau
Leadership
Procédures opératoires normalisées (PON)
Toiture
Rapprochement bancaire
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels
Permis de conduire

Description complète du poste

Secretary — Goliath Roofing

Clinton, Ontario (On-site)

Full-time | Monday–Friday

About Goliath Roofing

At Goliath Roofing, we take pride in delivering high-quality roofing systems with professionalism, safety, and integrity. Our continued growth has created the need for a highly organized and detail-oriented Secretary to support our leadership, sales, and production teams.

This position is ideal for someone who enjoys keeping operations running smoothly — balancing administrative precision, financial accuracy, and strong coordination between the office and field.

Position Overview

The Secretary is responsible for managing day-to-day administrative, financial, and operational processes. This includes overseeing documentation, ensuring compliance with government requirements, coordinating project flow, and maintaining accurate records across systems like Job Progress, Leap, and Google Workspace.

This person is the organizational backbone of Goliath Roofing — dependable, accountable, and solutions-oriented.

Key ResponsibilitiesAdministrative & Operational Support

Maintain organized digital and physical filing systems for contracts, permits, safety records, and vendor documentation.
Ensure company systems (Job Progress, Leap, Google Drive) are standardized and up to date.
Manage vendor relationships, office supplies, and company vehicle/equipment records.
Coordinate yearly registrations for CVOR, company vehicle licensing, and monitor all permits and licenses for compliance.
Support scheduling and communication between sales, production, and field teams.

Financial Administration

Record and reconcile all customer payments in Job Progress.
Perform month-end reconciliations for bank accounts and company credit cards.
Complete year-end reporting and provide documentation to the external accountant.
Manage government remittances including PD7A, HST/GST, and WSIB submissions.
Process bi-weekly and weekly payroll accurately and on time.
Pay subcontractors and vendors in accordance with company policies.
Follow procedures for special payroll deductions and ensure remittances are submitted to the correct destination.
Track accounts receivable, verify invoices, and maintain purchase order accuracy.
Assist leadership with budget tracking, financial summaries, and cash flow reporting.

Human Resources & Safety

Manage onboarding/offboarding documentation for employees and subcontractors.
Maintain employee certifications (Working at Heights, WHMIS, etc.) and ensure compliance with Ministry of Labour standards.
Record attendance, vacation, and time-off requests.
Support WSIB documentation, incident reports, and safety audits.
Create written employee notices, disciplinary actions.
Knowledge of Supplementary Benefit plan

Customer Service & Coordination

Respond to customer inquiries professionally and efficiently.
Communicate job schedules, material deliveries, and production updates.
Manage service and warranty requests through Job Progress.
Support reputation management by encouraging customer feedback and reviews.
Answer phone and emails.

Process Improvement

Develop and maintain Standard Operating Procedures (SOPs) for administrative and financial processes.
Identify workflow bottlenecks and implement efficiency improvements.
Support leadership with reporting dashboards and operational insights.

Key Deliverables

Administrative Excellence:
Organized, compliant, and easily accessible digital filing system.
All licenses, permits, and registrations renewed on time.
Financial Accuracy & Compliance:
Accurate monthly reconciliations and timely submission of government remittances.
On-time payroll, subcontractor, and vendor payments with zero errors.
Year-end package ready for accountant without outstanding documentation.
Operational Coordination:
All job files are verified and complete before scheduling.
Effective communication between office, production, and customers.
Safety & HR Compliance:
Employee files current with certifications and safety documentation.
WSIB, Ministry, and internal safety requirements fully met.
Continuous Improvement:
Documented SOPs for all recurring tasks.
Reduction in administrative delays and improved workflow efficiency.

Ideal Candidate ProfileCore Competencies

Highly organized and process-driven, with exceptional attention to detail.
Strong understanding of financial administration and government reporting.
Effective multitasker who thrives in a fast-paced, construction environment.
Clear communicator who keeps leadership informed and teams coordinated.
Dependable, accountable, and capable of maintaining confidentiality.

Knowledge & Skills

3–5 years of experience in Secretary, bookkeeping, or administrative coordination, preferably in construction or roofing.
Strong understanding of payroll, HST/GST remittance, WSIB, and PD7A reporting.
Experience performing bank reconciliations, vendor payments, and year-end prep for accountants.
Proficiency in Job Progress, Leap, Google Workspace, and accounting software (e.g., QuickBooks or similar).
Knowledge of CVOR registration and vehicle licensing compliance (asset).
Strong interpersonal and written communication skills.

Work Style & Attributes

Detail-oriented and takes ownership of accuracy.
Enjoys structure, documentation, and problem-solving.
Professional, reliable, and team-oriented.
Comfortable managing sensitive financial and HR information.
Proactive in identifying and fixing inefficiencies.

Performance Indicators

Timely and accurate month-end and year-end financial reporting.
100% compliance on payroll, remittances, and licensing renewals.
Clean and consistent recordkeeping across systems.
Positive internal feedback on coordination and communication.

What We Offer

Competitive salary based on experience
Growth opportunities within a respected local company
Supportive, team-focused environment
Training in industry software (Job Progress, Leap)
The satisfaction of seeing your organization directly impact successful projects

How to Apply

Please send your resume and cover letter to: with the subject line: Secretary Position to [email protected] or on indeed

Only qualified applicants will be contacted for an interview.

Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Benefits:

Extended health care
On-site parking
Paid time off

Language:

English (required)

Work Location: In person

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206-26 Unit Clerk I, Emergency and Inpatient Unit, Regular Part-Time, Seaforth and Clinton

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