The Program Coordinator plans, coordinates, and supports the delivery of programs, funded initiatives, and strategic projects within the Health System Transformation and Strategic Initiatives portfolio. The role ensures initiatives are completed on time, within budget, and aligned with organizational priorities, funding requirements, and Indigenous values. Key responsibilities include coordinating timelines, resources, engagement, reporting, and communications, while supporting accountability, quality outcomes, continuous improvement, and strong partner relationships.
Job Duties and Responsibilities
- Coordinate programs, projects, funded initiatives, and organizational priorities through an Indigenous-centred approach that reflects IPHCC's values, Indigenous self-determination, relational accountability, and the diversity of First Nations, Inuit, and Métis communities.
- Support the Manager in translating strategic priorities, funding agreements, Board direction, member priorities, and health-system developments into work plans, timelines, responsibilities, milestones, and outcomes.
- Coordinate initiatives through the full project lifecycle, including planning, implementation, monitoring, evaluation, continuous improvement, sustainability planning, and close-out.
- Develop and maintain project documentation, including work plans, schedules, risk and issue logs, decision records, deliverable trackers, and meeting materials.
- Coordinate project teams, committees, meetings, engagement activities, and forums, including scheduling, agendas, facilitation support, minutes, and follow-up actions.
- Monitor project scope, timelines, budgets, deliverables, funding commitments, and reporting requirements; identify and escalate risks, issues, delays, and variances.
- Support compliance with funding agreements, contracts, and reporting obligations by maintaining records and tracking activities, expenditures, evidence, deliverables, and deadlines.
- Prepare reports, briefing notes, presentations, proposals, business cases, and other documentation demonstrating activities, expenditures, outcomes, lessons learned, and impacts.
- Foster culturally safe engagement and co-development with members, Indigenous communities, organizations, and partners while respecting Indigenous knowledge, governance, confidentiality, and local priorities.
Core Competencies
Indigenous-Centred and Relational Practice
- Demonstrates respect for Indigenous self-determination, governance, knowledge systems, and the diversity of First Nations, Inuit, and Métis communities.
- Applies cultural safety, relational accountability, reciprocity, and community-informed approaches in project coordination and engagement.
- Understands the impacts of colonial systems on Indigenous health and supports Indigenous priorities, decision-making, and data governance.
Engagement
- Supports respectful engagement, consultation, co-development, and relationship-building activities related to program and project deliverables.
- Collaborates with IPHCC teams, members, and partners to incorporate community perspectives and support knowledge exchange.
Planning & Organizing
- Manages multiple responsibilities, projects, and deadlines in a fast-paced and changing work environment.
- Prioritizes work across competing demands, maintains
accurate project systems, and seeks direction when priorities, scope, or risks require clarification.
Program, Project and Funding Accountability
- Applies project management principles, including scope management, planning, monitoring, risk management, documentation, reporting, and evaluation.
- Maintains accuracy and attention to detail in tracking deliverables, expenditures, outcomes, evidence, and contractual requirements.
Interpersonal Effectiveness and Teamwork
- Works independently while contributing effectively within project teams, cross-portfolio work, and collaborative initiatives.
- Builds respectful working relationships, responds to the needs of the team, and contributes to a culturally safe, accountable, and collaborative remote work environment.
Problem Solving, Judgement and Decision-Making
- Determines priorities while managing responsibilities with conflicting timeframes and changing requirements.
- Responds effectively to fluctuating workload demands and identifies practical, culturally appropriate, and evidence informed solutions.
Adaptability
- Adapts to new initiatives and shifting priorities in accordance with organizational direction and requirements, funding commitments, and member needs.
- Maintains effectiveness during periods of change and supports continuous improvement across programs, projects, and portfolio processes.
Collaborative Communication and Partnering Skills
- Communicates clearly and respectfully with members, Indigenous communities and organizations, colleagues, funders, and health-system partners.
- Facilitates meetings and presentations, responds to inquiries, captures nuance, and explains complex program and health-system information for different audiences.
Technical Skills Requirements
- Undergraduate degree in a relevant field, or an equivalent combination of education, lived experience, Indigenous knowledge, and work experience.
- Three or more years of experience coordinating programs, projects, funded initiatives, or strategic work in Indigenous health, health care, community services, government, or the not-for-profit sector.
- Experience supporting projects through planning, implementation, monitoring, evaluation, improvement, and close-out.
- Experience with funding agreements, contracts, reporting requirements, budgets, expenditures, forecasts, and financial tracking. Government-funded initiatives and Transfer Payment Agreements are assets.
Work Conditions / Physical Demands Analysis Mental Effort
- Ability to manage multiple and simultaneous priorities involving complex organizational, cultural, political, contractual, or health-system considerations.
- Frequent collaboration and relationship management involving sensitive, confidential, or high-profile information and discussions.
- Regular use of computer and office technology and sitting for extended periods.
- Travel throughout Ontario to member sites, meetings, gatherings, engagement sessions, and system events, including occasional periods of increased travel.
What We Offer
At IPHCC, we are committed to supporting the wholistic well‑being of our employees through a comprehensive and meaningful total rewards package grounded in Indigenous and culturally safe approaches to wellness. We strive to foster a workplace rooted in respect, relationship, and community, where employees feel valued, supported, and connected.
Our offerings include:
- Employer‑paid health and dental benefits
- Participation in the HOOPP defined‑benefit pension plan
- Critical illness coverage
- Employee Assistance Program (EAP)
- Health Spending Account (HSA)
- Access to Elders and Knowledge Holders
IPHCC does not use AI or automated tools in the hiring process. All applications are reviewed and decisions are made by human reviewers in alignment with our commitment to fairness, equity, and cultural safety.
IPHCC is an Indigenous-led organization and an equitable opportunity employer. We prioritize First Nations, Inuit and Métis candidates and strongly encourage applications from candidates who are passionate about advancing Indigenous health and reconciliation, even if they may not meet every qualification. As this is a designated opportunity prioritizing First Nations, Inuit and Métis candidates, shortlisted candidates may be asked to affirm Indigenous identity during the recruitment process.
IPHCC is committed to providing accommodation throughout the recruitment process in accordance with the AODA. If you require accommodation, please contact [email protected]. Applications will be accepted until July 24, 2026, at 5:00 p.m. Please forward your resume to [email protected]. Only qualified candidates will be selected for interview.
