9 meilleures offres (executive assistant, kelowna bc) (à pourvoir)

Executive Administrator
Central Okanagan Division of Family Practice —Kelowna, BC
- De 65 000 $ à 75 000 $ par an
- Temps plein
- Travail hybride
- Expérience administrative
- Recrutement
- SharePoint
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il y a 5 jours
Executive Legal Assistant
Montgomery Miles & Stone Law Firm —Kelowna, BC
- De 45 000 $ à 70 000 $ par an
- Temps plein
- Compétences rédactionnelles
- Recherche
- Microsoft Office
- Régimes de participation aux bénéfices
- Assurance Invalidité
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Executive Assistant
F. H. Black & Company CPA Inc. —Kelowna, BC
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Mentorat
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Executive Assistant
DoubleTree by Hilton Kelowna —Kelowna, BC
- De 20 $ à 25 $ de l’heure
- Temps partiel
- Microsoft Outlook
- Hôtel
- Sens de l'organisation
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Executive Assistant to CEO
EatDabble Foods Ltd. —Tsinstikeptum 9, BC
- De 25 $ à 30 $ de l’heure
- Temps partiel
- Travail hybride
- Google Suite
- Recherche
- Microsoft Office
- Réductions Tarifaires
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il y a 8 jours
Executive Assistant
Martell Ventures —Kelowna, BC
- De 80 000 $ à 90 000 $ par an
- Google Suite
- Anglais
- Expérience administrative
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Executive Assistant
Canco Petroleum —Kelowna, BC
- De 60 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Office
- Expérience administrative
- Déplacements à prévoir
- Assurance Dentaire
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Executive Assistant
Gorman Bros. Lumber Ltd. —West Kelowna, BC
- De 60 000 $ à 73 000 $ par an
- Microsoft Outlook
- Affaires
- Compétences en communication
- Programme d'Aide aux Employés
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Executive Assistant & Retail Coordinator
Fortune Creek —Kelowna, BC
- De 26 $ à 29 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Marchandisage
Postuler rapidement
il y a 5 jours

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Executive Administrator
Central Okanagan Division of Family Practice —Kelowna, BC
Provide guidance and support to the administrative team, supporting consistent and effective administrative practices.
De 65 000 $ à 75 000 $ par an
Postuler rapidement
il y a 5 jours
Office Administrator
Primary Engineering and Construction —Kelowna, BC
We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for…
De 26 $ à 32 $ de l’heure
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il y a 7 jours

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Executive Administrator
Metrobit Inc. —Aurora, ON
Maintain organized physical and electronic filing systems. Bachelor’s degree in business administration, Management, or a related field.
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Carefirst Seniors & Community Services Association —Toronto, ON
A valid vulnerable sector police record check completed within one year. With a staff of 500 members (including full-time and part-time staff) and the help of a…
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Executive Administrator

Central Okanagan Division of Family Practice -
Kelowna, BC

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Détails du poste

Temps plein
De 65 000 $ à 75 000 $ par an
Il y a 5 jours

Profil recherché

Soutien à la coordination du recrutement
Finance
Études postsecondaires
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Expérience administrative
Gestion des horaires
Gestion des archives
Recrutement
SharePoint
SIRH
Compétences en informatique
Expérience en soutien exécutif
Gestion des documents
Affaires
Monday.com
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

About Us

The Central Okanagan Division of Family Practice represents family physicians serving Kelowna, West Kelowna, Lake Country, and Peachland. Founded in 2010, we are a physician-led, non-profit cooperative that identifies healthcare priorities and collaborates with local physicians, health authorities, and community partners to improve patient care.

As one of 36 Divisions of Family Practice in BC, we are committed to supporting key healthcare challenges through strategic, locally driven solutions. Our team values collaboration, innovation, and continuous improvement, and we take pride in the meaningful work we do to support healthcare in our community.

About the Role

We are seeking a highly organized, proactive, and professional Executive Administrator to join our team.

Reporting to the Manager, People Services and Operations, the Executive Administrator provides comprehensive administrative, operational, HR, finance, and governance support, as well as direct support to the Executive Director and Board of Directors.

This is a dynamic role for someone who can manage competing priorities, anticipate needs, solve problems, and work independently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Provide executive and administrative support to the Manager of People Services and Operations, Executive Director, Board of Directors, including scheduling, correspondence, document preparation, and coordination.
Manage and coordinate calendars, including scheduling, travel, meetings, competing priorities, and resolving scheduling conflicts.
Coordinate Board, committee, internal, and external meetings, including agendas, materials, minutes, logistics, and follow-up.
Maintain governance records, and documentation required under the BC Societies Act.
Serve as a key point of contact for employees, Board of Directors and PCN Steering Committee.
Support HR activities, including recruitment, interview coordination, onboarding and offboarding, employee records, and HRIS updates.
Provide administrative finance support, including sessional tracking, invoice processing, expense reports, and related documentation.
Support organizational systems, processes, and day-to-day operations, including cloud-based platforms, website updates, document management, office resources, and basic IT needs.
Coordinate events, logistics, and other organizational activities as required.
Provide guidance and support to the administrative team, supporting consistent and effective administrative practices.
Handle confidential information with a high degree of discretion, professionalism, and sound judgment, and support special projects and priority assignments as needed.

Skills & Qualifications

2–3 years of experience in an administrative, executive assistant, office administration, or similar role.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred; equivalent experience will be considered.
Excellent organizational, time-management, and prioritization skills.
Strong written and verbal communication skills.
Exceptional attention to detail and follow-through.
Ability to manage multiple priorities and work independently with minimal supervision.
Strong judgment, problem-solving skills, and professionalism.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills and ability to work effectively with leadership, employees, Board members, and external stakeholders.
Proficiency with Microsoft 365, SharePoint, Monday.com, Doodle Poll, and similar digital platforms.
Experience with Board/governance support, HR administration, or finance administration is an asset.

What We’re Looking For

The ideal candidate is organized, adaptable, resourceful, and solutions-oriented, with the ability to anticipate needs and keep multiple areas of the organization. You are comfortable working with senior leadership, managing sensitive information, coordinating details, and stepping in wherever administrative support is needed.

If you enjoy a varied role where no two days are exactly the same and you take pride in making an organization run smoothly, we encourage you to apply.

Why Join Us?

At the Central Okanagan Division of Family Practice, your work has purpose. While we may not provide direct patient care, the work we do supports physicians, healthcare partners, and initiatives that strengthen healthcare delivery across our community.

We foster a collaborative environment where ideas are valued, initiative is encouraged, and employees have opportunities to learn, contribute, and grow.

What We Offer

Hybrid work environment
3 weeks vacation
Personal days
Municipal Pension Plan
Comprehensive extended health benefits
Opportunities for learning, growth, and professional development

Our Work Environment

This is a full-time hybrid position based in Kelowna, BC. Regular hours of work are Monday to Friday, 8:30am to 4:30pm., with occasional flexibility required to support meetings, workshops, and events outside of regular business hours.

We appreciate the interest of all applicants. However, only candidates who meet the qualifications and are legally eligible to work in Canada will be contacted.

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Application question(s):

How many years of administrative or executive support experience do you have?
Have you provided administrative support to senior leaders, a board, or a committee? If yes, please briefly describe your experience.
Are you comfortable handling confidential information and managing multiple priorities in a busy work environment?
Do you currently live in the Central Okanagan or surrounding area?

Work Location: Hybrid remote in Kelowna, BC V1Y 6N7

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