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Project Coordinator Modular & Materials

Kalesnikoff -
Castlegar, BC

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Détails du poste

Temps plein
De 71 520 $ à 89 400 $ par an

Profil recherché

Chaîne d'approvisionnement
Systèmes PGI
Études postsecondaires
Construction
Diplôme d'études secondaires
Construction et rénovation
Production
Compétences en communication

Description complète du poste

Our company:

At Kalesnikoff, we honor our heritage by investing in our future. As a family-owned, fourth-generation company, we’ve evolved from our roots in the forests to become a leader in the timber industry, but we’re not just resting on tradition. Today, Kalesnikoff is at the forefront of innovation, combining decades of expertise with cutting-edge technology to redefine what’s possible in wood design and construction.

Role and Objectives:

The Project Coordinator Modular & Materials plays a central coordination role in supporting modular construction projects by aligning material planning, procurement, and production readiness with project schedules. Working closely with Project Managers, the Procurement, Design, and Production teams, this role translates project scope, drawings, and Bills of Materials into clear, accurate, and forward‑looking material requirements that support timely purchasing and efficient production execution.

This position is responsible for coordinating material planning activities across multiple projects, ensuring material requirements are clearly defined, tracked, and aligned with changing project timelines and priorities. The Project Coordinator proactively identifies gaps, risks, and long‑lead items, supports submittal and purchasing workflows, and helps ensure material requirements are well organized and actionable for procurement and inventory teams. While this role may provide support related to on site material management, its primary focus is on planning, coordination, and cross‑functional alignment.

Operating at the intersection of project coordination, procurement, and production, the Project Coordinator Modular & Materials contributes to continuous improvement by supporting standardized BOM structures, improving material planning processes, and enhancing visibility through ERP and material tracking systems. This role plays a key part in improving production readiness, reducing material‑related delays, and supporting scalable, repeatable modular operations.

Responsibilities:

Project Coordination

Support Project Managers on prefabricated and modular projects
In collaboration with Project Management tender scopes to vendors and subcontractors, negotiate terms and conditions and sub-contracts with vendors
Coordinate material specifications with the Design Team, Project Manager, and external design team as required
Track status of submittals, approvals, and purchases to ensure timely delivery of materials

Material Planning and BOM Management

Support translation of project scope, drawings, and schedules into clear material requirements
Develop, review and validate Bills of Materials for accuracy, completeness, and alignment with project scope in close coordination with the Project Manager, Design Manager and Production Supervisor
Identify missing materials, inconsistencies, or gaps early in the planning process
Develop forward looking material requirement lists to support procurement and production
Support development and continuous improvement of BOM accuracy, structure, and standardization across projects

Project and Procurement Alignment

Work directly with Project Managers to ensure material requirements align with project timelines and priorities
Provide clear, accurate, and timely material requirements to support purchasing activities
Identify risks related to long lead items, scope changes, or incomplete information
Support the Procurement team by ensuring material requirements are well defined and actionable
Ensure materials required for upcoming production are clearly identified in advance
Contribute to improving material planning processes, systems, and cross-functional workflows between project management, procurement, and production

Reporting and Continuous Improvement

Support development of standardized processes for material planning, procurement alignment, and production readiness
Identify inefficiencies and make recommendations to procurement and production for practical improvements to support scalable modular operations
Track and report material gaps, discrepancies, and recurring issues
Identify opportunities to improve material planning, handling, and workflow efficiency
Support development of standardized processes for BOM management and production readiness
Contribute to continuous improvement initiatives across modular operations
Support implementation and optimization of ERP and material tracking systems to improve visibility and efficiency

Role Clarity

In collaboration with the procurement and production teams, partner in defining, planning, and coordinating material requirements to support production
Works closely with Project Managers, the Procurement Team, and Inventory Coordinators to ensure alignment across planning, procurement, and production
Support purchasing activities where required by helping clarify material requirements, quantities, timing, and creating purchase orders
Does not lead inventory management but contributes to material visibility and accuracy through planning and coordination
Acts as the link between project scope, material requirements, and production readiness

Requirements:

High school diploma required
Post secondary education in construction, manufacturing, or supply chain is considered an asset
Experience in manufacturing, construction, modular, or project-based environments is preferred
Experience working with Bills of Materials, production planning, or material coordination is an asset
Strong understanding of material flow, production processes, and project coordination
Ability to read and interpret construction drawings, BOMs, and project documentation
Strong attention to detail with a proactive and structured approach to problem solving
Effective communication skills with the ability to collaborate across multiple teams
Ability to plan ahead and identify risks before they impact production
Familiarity with ERP or inventory systems is an asset
Ability to work in a fast paced, evolving environment

Work Conditions

Primarily on site in Castlegar, with onboarding in Vancouver as required
Occasional exposure to production floor and storage yard environments
Occasional lifting, walking, and use of PPE when entering operational areas

Compensation Package:

Salary: $71,520.00 - $89,400.00 (Dependent on experience)
Schedule: Monday - Friday
Extended health benefits including health, dental, vision, travel, Health Spending Account and RRSP program.
Team building and social events.
Training, development, and mentorship opportunities
Opportunity to advance in your career.
Work-life balance.
A great culture where we truly value our employees.

How to apply:

To apply, please submit your resume and cover letter to [email protected].

Our recruitment team reviews all applications carefully. Applications will be accepted on an ongoing basis until the position is filled. Due to the high volume of applications, only candidates selected for an interview will be contacted.

At Kalesnikoff, working safely is an expectation. In your role you will have the time and resources needed to meet that expectation.

About our Kootenay home:

Are the mountains calling you? From beautiful parks and forests, pristine lakes, breathtaking valleys and stunning mountain ranges, the West Kootenay region is a highly desired and special place to call home. With an abundance of recreation including ski areas, golf courses, hot springs, and endless hiking, biking and other outdoor activities, the Kootenays isn’t just a region, it’s a lifestyle. Our vibrant mountain towns are full of arts, culture, food, history and caring communities. What are you doing after work today?

Equal opportunity commitment:

Kalesnikoff is a committed equal opportunity employer. Kalesnikoff’s recruitment strategy is designed to attract the best person for each position, to ensure equality of opportunity for all applicants, and to promote our corporate vision and culture. When considering applicants for positions within our Company, only job-related criteria such as ability, merit and responsibility are used to evaluate applicants. Kalesnikoff prohibits discrimination and harassment on the basis of any characteristic protected by applicable law.

Kalesnikoff is committed to treating all people in a way that allows them to maintain their dignity and independence. Kalesnikoff believes in integration and equal opportunity. Kalesnikoff is committed to meeting the needs of persons with disabilities in a timely manner and will do so by identifying barriers to accessibility and meeting accessibility standards in accordance with applicable law.

Pay: $71,520.00-$89,400.00 per year

Benefits:

Dental care
Employee assistance program
RRSP match
Vision care

Application question(s):

Do you have experience with reading and interpreting construction drawings, BOMs, and project documentation?
Do you have familiarity with ERP or inventory systems?

Work Location: In person

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