Organizational Context
The Canadian Centre of Recovery Excellence (CoRE) is a trailblazing Crown corporation backed by the Government of Alberta, dedicated to transforming the recovery journey for individuals facing mental illness and addiction. By providing decision-makers with cutting-edge data, evidence, and actionable insights, CoRE paves the way for impactful recovery solutions.
Through groundbreaking research, world-class data and analytics, expert guidance, and strong collaborations, CoRE is driving meaningful change at every level of the system. With an unwavering commitment to real-world results, CoRE is not just supporting recovery — it’s shaping a brighter future for all Albertans.
As a trusted advisor to governments, healthcare professionals, and global leaders, CoRE empowers communities to deliver recovery-focused mental health and addiction services that truly make a difference.
Position Summary
Reporting to the Executive Director of the Applied Research and Evidence Team (ARET), the Business Coordinator provides operational, governance, and reporting support for ARET. This role works with ARET to ensure research and evaluation activities are coordinated and monitored effectively to meet organizational requirements. The position develops and implements business processes for ARET that track activities and alignment with organizational priorities by preparing executive reports on ARET activities and assisting with the preparation of concise, well-informed materials for leadership and stakeholders.
The role’s primary focus is supporting ARET activity, however it may also support other areas of the organization, as needed, including researchers, project leads, leadership, and corporate service partners to help ensure operational excellence, effective governance, and timely delivery of strategic priorities.
Responsibilities:
1. Divisional Operational Support & Coordination
Under the direction of the Executive Director, support the development, implementation, and monitoring of divisional yearly operational plans, strategic priorities, and team workplans.
Coordinate with ARET colleagues to develop and maintain accurate project tracking systems, action logs, risk registers, and milestone reporting.
Monitor progress and provide regular status updates to leadership for effective monitoring and risk assessment.
Support project charter and privacy documentation to ensure it is complete, formatted properly, and aligned with organizational standards.
Maintain ARET-related items in standardized organizational operational trackers for research and evaluation projects, publications, conferences, briefing products, and other strategic initiatives.
Assist with financial and procurement activities, including support with the preparation of Requests for Proposals (RFPs), Statements of Work (SOWs), updating of budget documents, and supporting documentation.
Support contract administration and vendor management activities, including tracking invoices, deliverables and timelines.
Coordinate administrative and corporate functions, including correspondence, memos, notifications, briefings, and approval processes.
Other duties as assigned.
2. Report & Knowledge Translation Support
Develop and coordinate executive and operational reporting for leadership, including bi-weekly status reports, dashboards, and performance updates.
Support development of evidence-informed knowledge products, such as one-page summaries, evaluative reports, rapid reviews, environmental scans, briefing notes, poster presentations, research highlights. This may include writing, formatting, and/or coordinating input for products.
Review and synthesize findings from grant reports, evaluations, research projects, and emerging local, national, and international trends.
Prepare bi-weekly summaries of evaluative findings and recommendations to support strategic decision-making.
Support social media content development and other communication activities to share research findings, publications, and organizational initiatives.
Supporting corporate reporting requirements such as quarterly forecasting updates, quarterly reporting on business plan targets, and other reporting needs.
3. Governance & Stakeholder Engagement
Support governance and decision-making processes for strategic and operational initiatives.
Develop and maintain procedures, processes, templates, and operational guides to support consistent and effective program delivery.
Build collaborative relationships with internal and external stakeholders to support research, evaluation, and knowledge mobilization activities.
Coordinate meetings, expert panels, steering committees, and working groups, including agendas, materials, minutes, and follow-up actions.
4. Research Operations & Data Support
Assist with privacy documentation (e.g., development of data flow diagrams) and information-sharing activities in accordance with organizational policies and requirements.
Contribute to continuous improvement initiatives that strengthen operational effectiveness, governance, reporting, and knowledge translation.
Education and Experience:
Bachelor's degree in Business Administration, Public Administration, Health Administration, Social Sciences, Research Administration, or related field.
Equivalent combinations of education and experience may be considered.
3 - 5 years of experience coordinating business processes within a team including tracking projects and assessing alignment with organizational planning activities.
Experience preparing reports, briefing materials, and presentations.
Experience supporting finances, procurement, contracting, and stakeholder engagement.
Knowledge, Skills, and Abilities:
Strong project coordination and organizational skills.
Excellent written communication, editing, and knowledge translation abilities.
Demonstrates a detail-oriented approach to planning, documentation, and quality assurance.
Ability to synthesize complex information into concise reports and recommendations.
Strong analytical, problem-solving, and critical thinking skills.
Ability to manage multiple priorities and deliver high-quality work within tight timelines.
Able to adapt quickly to changing priorities while maintaining a high standard of accuracy and professionalism.
Strong stakeholder engagement and relationship management skills.
Proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, Visio, Teams, SharePoint, and project tracking or collaboration tools such as MindManager, MS Project, Smartsheet, or similar platforms.
Assets:
Experience with public-sector governance, procurement, privacy, and accountability frameworks is a strong asset.
Experience with financial reporting or expense management frameworks would be a strong asset.
Project management diploma, certificate, or related project management training.
Experience working in a public sector, healthcare, research, policy, or data-focused environment.
Experience supporting research, evaluation, knowledge translation, grant reporting, or evidence-informed decision-making initiatives.
Experience developing or maintaining governance documents, operational processes, project plans, risk registers, performance tracking tools, or reporting systems.
Familiarity with recovery-oriented systems of care, implementation science, evaluation frameworks, quality improvement, or healthcare system trends is considered an asset.
Pension and Benefits
CoRE offers a pension plan with LAPP which provides a retirement income, survivor benefits, and early retirement options. Explore more at www.lapp.ca .
As part of our commitment to our employees’ well-being, CoRE is pleased to provide a group benefits plan and health spending account. This comprehensive plan includes extended health care coverage, travel insurance, dental care, specialized medical coverage, and more.
Pre-employment Conditions
Prior to an offer of employment, candidates are required to complete and maintain satisfactory Criminal Record, Education Verification, and Canadian Work Authorization checks as well as Conflict of Interest disclosure, as applicable.
Candidates who have completed post-secondary studies outside of Canada may be required to provide an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.
How To Apply
Applicants should provide a resume and cover letter that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Closing Date: Open until Filled
Thank you for your interest in joining CoRE. We carefully review every application to assess how each candidate’s skills and experience align with the requirements of the role.
Please note: Due to the volume of applications received, only candidates selected to move forward in the recruitment process will be contacted.
Additional information may be requested during the screening process. An eligibility list may be established and used to fill current or future opportunities of a similar nature.
CoRE encourages all qualified candidates to apply. If you require accommodation during any portion of the selection process, please let our team know at [email protected]
