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Shop Clerk

City of Edmonton -
Edmonton, AB

Postuler dès maintenant

Détails du poste

Temps plein
De 28,65 $ à 35,92 $ de l’heure
Il y a 6 jours

Profil recherché

Traitement de bureau
Google Suite
Permis de conduire de classe 5
Google Docs
Utilisation de l'équipement de protection individuelle (EPI)
Finance
Service à la clientèle
SAP
Politiques de santé et sécurité au travail
Planification d'événements
Primavera
Expérience en soutien administratif
Classement
Gestion des bons de commande
Préparation de rapports de gestion financière
Recherche
Rapports d'audit
Expérience administrative
Diplôme d'études secondaires
Gestion des données
Service à la clientèle
Orientation axée sur le service à la clientèle
Contrats
Achats
Primavera P6
Planification des rendez-vous
Gestion des ordres de travail
Compétences en communication
Traitement de la paie
Coordination d'équipe

Description complète du poste

Job Number

: 55965

The City of Edmonton is seeking a highly organized and efficient individual to join our Fleet & Facility Services team as a Shop Clerk. This role plays a crucial part in ensuring the smooth operation of our maintenance facilities. If you have a strong administrative background with experience in payroll, finance, and work order management, we encourage you to apply!

Reporting to the Garage Supervisor, the Shop Clerk is responsible for coordinating a variety of administrative, operational, and financial processes to ensure the efficient operation of our maintenance facilities. As the sole administrative professional in the operations environment, you will act as the liaison between other departments and branch resources, proactively managing and supporting operations. Your key responsibilities will include coordinating with clients, managing repair quotes, validating payroll data, creating purchase orders, and coordinating garage-specific functions.

What will you do?

Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons/Technicians; seek approval from client and/or appropriate authorization level
Coordinate with clients for the delivery and pick up of units for preventative maintenance
Audit and process payroll, investigate discrepancies, and ensure compliance with the appropriate Collective Agreement
Manage all payroll transactions, including sick leave, WCB, and LTD, and run various audit reports
Create purchase orders, reconcile invoices, and manage the procurement of goods and services
Verify the accuracy of completed work orders, including labor, parts, and vendor costs
Enter data into various systems (SAP, Oracle Primavera P6, Safety Data Management System, ARIBA) and maintain accurate records
Provide administrative support to the Garage Supervisor and Forepersons, including calendar management, meeting coordination, and event planning
Support OH&S initiatives by scheduling meetings and inspections, and maintaining related records
Liaising with Safety Representatives and support a variety of administrative tasks, such as coordinating training, managing lockers and uniforms, distributing mail, and maintaining bulletin boards
Validate payroll data in M5 for Foreperson authorization; correct errors and ensure timely pass-off to SAP
Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data
Manage the Supervisors’ calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills
Primary coordinator of the Safety Data Management System, such as meetings, inspections, near miss reporting
Run a variety of operations and financial reports from M5 and summarize information
Maintain records; create and manage Google files, shared folders, and communication items

Qualifications

Completion of Grade 12, including business subjects with an emphasis on subjects related to the area of specialization
A minimum of three (3) years of progressively responsible related experience, including experience in payroll, work order management, finance, and/or quote management

Assets:

Canadian Payroll Certification preferred
Assetworks M5 experience preferred

Skills required for success:

Proficiency and experience in payroll processing and auditing
Understanding of basic automotive terminology
Ability to make decisions in accordance with established policies and procedures, including an understanding of sharing protocols to maintain confidentiality
Ability to maintain moderately complex records and to prepare reports and comparative analysis using Google tools
Ability to apply clauses of the Collective Agreements to verify and/or research errors for corrective action
Ability to maintain awareness of current policies and procedures that affect the section and branch (OH&S, Standard Operating Procedures, Maintenance Memos, Engineering reports, etc)
Strong ability to work independently as well as collaborate within a team environment
Excellent communication skills with the ability to write concisely for a broad audience
Excellent customer service and interpersonal skills, including the ability to work collaboratively with a clerical network to provide administrative advice, support, and assistance to meet the time-sensitive needs of a diverse group of stakeholders
Effective prioritization and coordination skills to manage a variety of tasks and set timelines
Proficiency in Google Workspace (Gmail, Calendar, Sheets, Docs, etc) and applicable financial/invoice processing systems, such as SAP Plant Maintenance and Ariba
Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

Valid Alberta Class 5 driver's licence (or provincial equivalent) is required
Arranging your own transportation for use while on City business is required. You may be required to obtain business auto insurance
Compliance with the City of Edmonton's safety standards for Personal Protective Equipment (PPE), such as wearing steel toed boots, is a requirement for this position when in the operational environment
Successful candidates may be required to provide a clear Enhanced Police Information Check satisfactory to the City of Edmonton, and there may be a cost associated with this

Work Environment:

This position works in an office environment
This position is not eligible to participate in hybrid work and must work on-site
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

he City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits.

Up 1 temporary position for up to 18 months available in accordance with Article 18.02 of the Collective Agreement

Hours of Work: 40 hours per week

Salary Range: $28.647 - $35.922 (Hourly) $56,520.07 - $70,872.98 (Annually)

Recruitment Consultant: NC/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

Classification Title: Clerk III - 8 hrs

Posting Date

: Aug 31, 2026

Closing Date

: Sept 14, 2026 11:59:00 PM (MDT)

Number of Openings (up to)

: 1 - Temporary Full-time

Union : CSU 52

Department

: Fleet and Facility Services

Work Location(s)

Kennedale Facility, 12840 58 Street NW

Edmonton T5A 4L3

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : shop clerk (edmonton ab)

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