20 meilleures offres (administrative assistant, etobicoke, on) (à pourvoir)

Accounting & Administrative Coordinator (AP Lead)
Whitaker Construction —East York, ON
- De 47 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Office
- Expérience administrative
- Diplôme universitaire non requis
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Office Administrator (order processing) *Polish speaking*
Omega Food Importers —Mississauga, ON
- À partir de 19 $ de l’heure
- Temps plein
- Anglais
- Saisie de données
Postuler rapidement
il y a 3 jours
Front Desk Receptionist/Office Assistant
Zup's Fishing Resort and Canoe Outfitters —Ontario
- À partir de 1 250 $ par semaine
- Temps plein
- Hospitalité
- Certification RCR
- Service à la clientèle
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Graphics & Administrative Coordinator
A-Protect Warranty Corporation —Concord, ON
- À partir de 21 $ de l’heure
- Temps plein
- Expérience administrative
- Saisie de données
- Sens de l'organisation
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Executive Assistant
TDS Personnel Ltd —Toronto, ON
- De 90 000 $ à 100 000 $ par an
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postuler rapidement
il y a 13 jours
Medical-Legal Office Administrator
OIAC —Vaughan, ON
- À partir de 42 000 $ par an
- Temps plein
- Espagnol
- Cabinet médical
- Microsoft Office
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 2 jours
Intermediate Legal Administrative Assistant
Dolden Wallace Folick LLP —Toronto, ON
- De 60 000 $ à 85 000 $ par an
- Temps plein
- Travail hybride
- Compétences rédactionnelles
- Anglais
- Microsoft Office
- Programmes de Bien-être
- Assurance Invalidité
Postuler rapidement
il y a 10 jours
Executive Assistant/ Project Manager (Mandarin Speaking)
Superhairpieces —Mississauga, ON
- De 25 $ à 28 $ de l’heure
- Temps plein
- Anglais
- Hôtel
- Gestion de projet
- Réductions Tarifaires
- Assurance Dentaire
Postuler rapidement
il y a 9 jours
Office Admin/Marketing Coordinator (English & Mandarin/Cantonese)
Mas Air Home Comfort —Mississauga, ON
- De 20 $ à 27 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
Executive Assistant
NEW GENERATION GROUP —Concord, ON
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
EXECUTIVE ASSISTANT - POLICY/GOV./TRIBUNALS
ONT.COLLEGE OF TEACHERS —Toronto, ON
- De 74 005 $ à 80 055 $ par an
- Heures supplémentaires
- Bilingue
- Service à la clientèle
- Microsoft Office
Postuler rapidement
il y a 6 jours
Dental Assistant and Admin Assistant
Family Dentistry on Finch and Jayzel —Toronto, ON
- De 19,53 $ à 30,23 $ de l’heure
- Temps partiel
- CAD
- Pédiatrie
- Terminologie médicale
Postuler rapidement
il y a 4 jours
Executive Assistant
A.R.G. Group —Vaughan, ON
- De 70 000 $ à 85 000 $ par an
- Temps plein
- Service à la clientèle
- Microsoft Office
- Expérience administrative
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 9 jours
Safety & Administrative Coordinator
Eastern Charter —Greater Toronto Area, ON
- À partir de 17,60 $ de l’heure
- Temps plein
- Bilingue
- Microsoft Word
- Microsoft Excel
Postuler rapidement
Front Office Administrator
Zenetec Collision —Thornhill, ON
- 45 000 $ par an
- Temps plein
- Vente
- Expérience administrative
- Diplôme d'études secondaires
Postuler rapidement
il y a 5 jours
Executive Assistant
Peoples Trust Company —Toronto, ON
- De 75 000 $ à 90 000 $ par an
- Du Lundi au Vendredi
- Travail hybride
- Microsoft Office
- Expérience administrative
- Baccalauréat
- Régimes de participation aux bénéfices
- Congés payés
Legal Accounting Clerk / Office Administrator
Kamyab Law PC —Thornhill, ON
- De 40 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Congés payés
Postuler rapidement
Office Administrator (6 Month Contract)
Dexterra —Mississauga, ON
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postuler rapidement
il y a 13 jours
Office Administrator (6 Month Contract)
Dexterra —Mississauga, ON
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 1 jour
Legal Administrative Assistant - Vaughan ON
Combined Metal Industries —Vaughan, ON
- De 55 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Postuler rapidement

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (etobicoke, on)

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Accounting & Administrative Coordinator (AP Lead)

Whitaker Construction -
East York, ON

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Détails du poste

Temps plein
De 47 000 $ à 55 000 $ par an

Profil recherché

Études postsecondaires
Classement
DEC
Microsoft Office
Expérience administrative
Comptabilité
QuickBooks
Affaires
Diplôme d'associé
Comptabilité
Compétences en communication
Gestion du temps

Description complète du poste

Whitaker Construction is a progressive luxury residential construction company specializing in architecturally driven custom homes throughout Toronto and Prince Edward County. We are committed to delivering exceptional residences defined by superior craftsmanship, precision, and meticulous attention to detail. Our work is distinguished by an unwavering dedication to quality, organization, accountability, and structure, with a clear mission to provide our clients with an outstanding custom home-building experience.

At Whitaker Construction, we believe great projects are built by great people. We have created a collaborative, positive, and high-performing environment where motivated individuals can grow, contribute, and take pride in their work. Our team values integrity, accountability, craftsmanship, and continuous improvement, while maintaining a supportive and solutions-oriented culture.

We are currently seeking a highly organized and detail-oriented Accounting & Administrative Coordinator (AP Lead) to join our growing team. Reporting to the Director of Operations, this individual will play a key role in supporting day-to-day office operations, including clerical duties, data entry, accounts payable coordination and processing, weekly payroll administration, as well as the preparation, issuance, and tracking of purchase orders and construction change orders.

As a close-knit and collaborative team, we place strong emphasis on a positive and professional company culture. We value teamwork, communication, and mutual support as essential components of our success. The ideal candidate is a proactive, trustworthy team player who demonstrates flexibility, adaptability, and a willingness to embrace new challenges, while consistently contributing to a high-performing and solutions-oriented environment.

Responsibilities:

Office Administration Skills:

Strong organizational and administrative coordination abilities
High level of accuracy in data entry, documentation, and record-keeping
Proficient in managing office workflows and supporting daily operations
Professional handling of phone reception and front-line communications
Oversee and manage shared email inboxes, ensuring timely response and proper routing
Perform clerical duties, including word processing, document preparation, photocopying, and general office support as required
Process incoming and outgoing mail in an organized and timely manner
Ability to maintain and manage both digital and physical filing systems
Skilled in ordering and tracking office supplies and inventory needs
Comfortable supporting accounting and project coordination tasks as required
Strong multitasking abilities in a fast-paced, deadline-driven environment
Professional communication with internal teams, vendors, and stakeholders
Proficiency with QuickBooks and general office software systems

Accounts Payable Responsibilities:

Prepare, issue, and maintain accurate tracking of purchase orders in alignment with project requirements
Review and resolve two-way match discrepancies between vendor invoices and purchase orders, ensuring accuracy and compliance
Enter and maintain all project-related expenses within QuickBooks and project management systems with a high level of accuracy
Coordinate and process subcontractor payments in accordance with project timelines and approved payment schedules
Ensure all AP documentation is complete, organized, and properly filed for audit and project costing purposes
Liaise with project managers and vendors to support timely invoice approvals and payment processing

Client Billing (Bi-Weekly):

Prepare and issue bi-weekly client invoices in accordance with project progress and contract terms
Coordinate with Project Managers to confirm billing accuracy, including approved change orders and project updates
Review job cost reports to ensure all applicable expenses are captured and correctly allocated prior to invoicing
Maintain organized billing records and supporting documentation for all client invoices
Address and resolve billing inquiries in a timely and professional manner
Ensure accuracy, consistency, and alignment between accounting systems and project management records

Ideal Candidate Will Have:

Strong communication, organizational, and time management skills
A positive, professional, and team-oriented attitude with the ability to collaborate effectively
Knowledge of basic accounting principles, with proficiency in QuickBooks and Microsoft Office Suite
Strong attention to detail and a high level of accuracy in all work
An eagerness to learn and adapt to new systems, processes, and technologies in a fast-paced environment

Schedule:

Monday to Friday

Education:

Post-secondary education in Accounting, Business Administration, or a related field, or equivalent experience is preferred

Job Type: Full-time

Pay: $47,000.00-$55,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Paid time off
Vision care

Flexible language requirement:

French not required

Education:

DCS / DEC (preferred)

Experience:

Quickbooks: 3 years (required)
Administrative: 5 years (required)

Work Location: In person

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Affinez votre recherche

administrative assistant emplois - etobicoke, on

Accounting & Administrative Coordinator (AP Lead)

Office Administrator (order processing) Polish speaking

Front Desk Receptionist/Office Assistant

Graphics & Administrative Coordinator

Executive Assistant

Medical-Legal Office Administrator

Intermediate Legal Administrative Assistant

Executive Assistant/ Project Manager (Mandarin Speaking)

Office Admin/Marketing Coordinator (English & Mandarin/Cantonese)

Executive Assistant

EXECUTIVE ASSISTANT - POLICY/GOV./TRIBUNALS

Dental Assistant and Admin Assistant

Executive Assistant

Safety & Administrative Coordinator

Front Office Administrator

Executive Assistant

Legal Accounting Clerk / Office Administrator

Office Administrator (6 Month Contract)

Office Administrator (6 Month Contract)

Legal Administrative Assistant - Vaughan ON

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (etobicoke, on)

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