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Clerical Assistant

Ministry of Health -
Hamilton, ON

Postuler dès maintenant

Détails du poste

Temporaire
De 26,92 $ à 31,31 $ de l’heure

Profil recherché

Traitement de bureau
Tenue de dossiers
Utilisation d'un ordinateur
Préparation de documents
Logiciels de gestion de données
Traitement de texte
Tableurs
Classement
Anglais
Soutien technique
Bases de données
Esprit d'analyse
Mathématiques
Rédaction de rapports
Sens de l'organisation
Collecte de données
Collaboration interfonctionnelle
Commande de fournitures
Compétences en communication
Communication interfonctionnelle

Description complète du poste

Back to search results

Apply By: Tuesday, September 8, 2026 11:59 pm EDT

Clerical Assistant

Job ID:

247880

Posting status:

Open

Organization:

Ministry of Health

Division:

Health Programs and Delivery Division

City:

Hamilton

Position(s) language:

English

Job term:

1 Temporary - 12 months with possible extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Come join a dynamic team in Hamilton!

Are you a dedicated, reliable individual capable of providing clerical and administrative services to support program activities, information systems, and office requirements? If so, consider bringing your administrative and organizational skills to our Claims Services Branch team.

The Claims Services Branch plays a key role in supporting the administration of the Ontario Health Insurance Plan (OHIP). The branch is responsible for processing and assessing health care claims, supporting provider registration and payment activities, maintaining claims information, and providing guidance to health care providers and stakeholders on billing policies and procedures.

If you are someone who thrives in a fast-paced environment while able to deliver exceptional clerical and administrative services, who want to hear from you!

About the job

As the Clerical Assistant, you will:

Prepare and produce various documents.
Review and verify incoming documents for accuracy following prescribed standards and processes.
Prepare and send responses adhering to policies and standards of the unit.
Communicate with stakeholders, investigate/resolve problems and provide information.
Assist with administrative activities and maintain databases.
Collaborate with other branches on cross functional initiatives
Provide technical support to team members.
Prepare production reports, attendance forms, and statements.
Order supplies and request equipment or building maintenance.
Respond to telephone and mail inquires.
Maintain manuals and automated files, records, documents/manuals ensuring information is up-to-date using retention schedules.

NOTE: The position will require you to work from 119 King St. West, Hamilton, 5-days a week.

What you bring to the team

Administrative knowledge and skills:

You have knowledge of administrative procedures and processes to review, gather and assess data from various program sources.
You are able to prepare statistical reports, prepare requisitions and resolve discrepancies with invoices.
You have knowledge of records management and file retention schedules to maintain filing systems.
You have mathematical skills for checking calculations and reports to ensure accuracy.

Organization and analytical skills:

You have demonstrated organizational skills and judgment to balance multiple priorities and meet tight deadlines.
You use your analytical skills to determine appropriate formatting when preparing correspondence and reports to effectively present information.

Communication and interpersonal skills:

You can communicate effectively to liaise with management, staff and external contacts to discuss and resolve issues.
You can prepare routine written correspondence and statistical reports related to program activities or services while ensuring accuracy in grammar and spelling.

Computer skills:

You are proficient with computer operations and related software applications for word processing, spreadsheets, and databases.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
a range of vacation and leave options
an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Tuesday, September 8, 2026 11:59 pm EDT

Position details:

1 English Temporary, duration up to 12 months, 119 King St W, Hamilton, West Region, Criminal Record Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Monday, August 24, 2026

Note:

About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
W-HL-247880/26

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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Clerical Assistant

About the job

What you bring to the team

Administrative knowledge and skills:

Organization and analytical skills:

Communication and interpersonal skills:

Computer skills:

Don't meet every qualification?

How we support diversity, inclusion and accessibility

What we offer

Additional information:

How to apply: