20 meilleures offres (office administrator, mill woods park ab) (à pourvoir)

Payroll & HR Administrator
5Blue Process Equipment Inc. —Nisku, AB
- De 80 000 $ à 85 000 $ par an
- Heures supplémentaires
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Jours fériés payés
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Project Administrator
Morgan Construction & Environmental Ltd. —Edmonton, AB
- Fins de semaine au besoin
- Microsoft Word
- Microsoft Excel
- Finance
- Assurance Dentaire
- Assurance Vie
il y a 7 jours
Medical Office Assistant
Winterburn clinic and pharmacy —Edmonton, AB
- De 16 $ à 17 $ de l’heure
- Fins de semaine au besoin
- Cabinet médical
- Expérience administrative
- Dactylographie
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il y a 12 jours
Project Management Assistant/Office Assistant
Rahall Mechanical Inc —Edmonton, AB
- De 20 $ à 26 $ de l’heure
- Temps plein
- Microsoft Office
- Diplôme d'études secondaires
- Esprit d'analyse
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Medical Office Manager
Vitacare Family Medicine —Edmonton, AB
- De 18 $ à 22 $ de l’heure
- Temps plein
- Cabinet médical
- Expérience en supervision
- Ressources humaines
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Office Administrator
CoCo Fresh Tea & Juice —Edmonton, AB
- De 16 $ à 18 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Assurance Dentaire
- Assurance Vision
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Bilingual Office Assistant
First Canadian Insurance Corporation —Sherwood Park, AB
- Bilingue
- Microsoft Word
- Microsoft Excel
- Indemnité kilométrique
- Bourses d'Études
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il y a 12 jours
Administrative Assistant - Trucking industry
PARKLAND COURIER SERVICES LTD —Acheson, AB
- De 18 $ à 20 $ de l’heure
- Temps plein
- Microsoft Excel
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Executive Administrator
Rohit Group —Edmonton, AB
- Baccalauréat
- Déplacements à prévoir
- Affaires
Human Resources Administrator
Canadian Armed Forces —Edmonton, AB
- De 4 337 $ à 6 413 $ par mois
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- Pas d'expérience requise
- Anglais
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Administrative Assistant
Associated Engineering —Edmonton, AB
- Heures supplémentaires
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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il y a 4 jours
Office Administrator
Agrifoods International Cooperative LTD. —Acheson, AB
- Heures supplémentaires
- Microsoft Word
- Microsoft Excel
- Traitement de texte
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Administrative Assistant (Relocate to Field, BC)
Canadian Rocky Mountain Resorts —Alberta
- À partir de 47 000 $ par an
- Temps plein
- Hospitalité
- Microsoft Excel
- Hôtel
- Congés payés
Postuler rapidement
il y a 12 jours
Branch Office Administrator
Edward Jones —Sherwood Park, AB
- Temps plein
- Microsoft Office
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- Régimes de participation aux bénéfices
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Administrative Assistant - Remote Camp Operations Nunavut
Kitikmeot Camp Solutions —Edmonton, AB
- À partir de 23,50 $ de l’heure
- Heures supplémentaires
- Port de charges lourdes
- Microsoft Office
- Certificat de premiers soins de base
- Assurance Dentaire
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Accounts Receivable Administrator
Recruitment Partners —Edmonton, AB
- De 60 000 $ à 70 000 $ par an
- Finance
- En présentiel
- Comptabilité
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Dental Office Manager/Front
Dental Centre —Edmonton, AB
- De 25 $ à 35 $ de l’heure
- Temps plein
- Expérience administrative
- Réception
- Travail de bureau
- Assurance Dentaire
- Congés payés
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Dental Administrative Assistant/Receptionist /Scheduling Coordinator Full Time
Embrace Orthodontics —Edmonton, AB
- De 26 $ à 30 $ de l’heure
- Temps plein
- Diplôme d'études secondaires
- Baccalauréat
- Réception
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 11 jours
Office Manager | Jasper Avenue
Cactus Club Cafe Jasper Ave —Edmonton, AB
- 55 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Medical Office Assistant
TruMed —Edmonton, AB
- À partir de 22 $ de l’heure
- Temps plein
- Service à la clientèle
- Cabinet médical
- Diplôme d'études secondaires
Postuler rapidement

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Payroll & HR Administrator

5Blue Process Equipment Inc.
Nisku, AB

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Détails du poste

Temps plein
De 80 000 $ à 85 000 $ par an

Profil recherché

Microsoft Word
Microsoft Excel
Microsoft Outlook
Comptes fournisseurs
Audit financier
Pétrole et gaz
Études postsecondaires
Classement
Microsoft Office
Gestion des archives
Microsoft Dynamics GP
Paie
Professionnel en conformité de la paie (PCP)
Ressources humaines
Affaires
Comptabilité

Description complète du poste

Job Description – Payroll and HR Admin

Department:

Finance & Accounting / Human Resources

Reports To:

CFO

Location:

Edmonton, Alberta (Office-Based)

Employment:

Full-Time, Permanent

AP Support:

Approximately 20% of role time dedicated to Accounts Payable support

Role Purpose

The Payroll and HR Admin is a dynamic, multi-function role at the heart of 5Blue Process Equipment Inc.’s Finance & Accounting and Human Resources operations. Reporting to the CFO, this position owns the full payroll cycle, serves as the primary employee contact for payroll, policy, and employment standards matters, and manages the HR administrative functions that keep 5Blue’s workforce operations running accurately and compliantly.

In addition to payroll and HR responsibilities, this role dedicates approximately 20% of its time to supporting the Accounts Payable function – providing transactional AP processing support that helps ensure vendors are paid accurately and on time. This AP support role is clearly defined as a secondary, supporting function; ownership of the AP function remains with the Controller and the broader Finance team. The successful candidate is a detail-oriented, organized professional who thrives managing competing priorities with discretion, accuracy, and a people-first mindset.

Key Accountabilities

Time Allocation Overview

Payroll & HR Administration: approximately 80% of role time.
Accounts Payable Support: approximately 20% of role time.

The breakdown above reflects typical steady-state allocation. During peak payroll periods (bi-weekly payroll runs, year-end, benefit renewals) or high AP volume periods, priorities will be managed in coordination with the CFO and Controller.

Full-Cycle Payroll Processing (~50% of Role)

Process full-cycle payroll for all salaried, hourly, and subcontractor employees on a bi-weekly basis, ensuring accurate and on-time payment in compliance with the Alberta Employment Standards Code and CRA requirements.
Calculate and apply all payroll inputs including regular hours, overtime, shift premiums, vacation pay, statutory holiday pay, and applicable deductions (CPP, EI, income tax, benefits).
Reconcile payroll remittances and T4s processed through the third-party payroll service provider (ADP or equivalent), ensuring accuracy prior to CRA submission.
Prepare Records of Employment (ROEs) for terminated or leave-of-absence employees in a timely manner.
Maintain and audit payroll records on an ongoing basis, ensuring data integrity, completeness, and confidentiality.
Perform monthly balance sheet reconciliations for all payroll-related accounts, investigating and resolving discrepancies promptly.
Prepare and distribute payroll reports and analytics to management as required, including headcount costs, overtime trends, and labour cost summaries.
Process off-cycle payroll runs as required for new hires, terminations, retroactive adjustments, or corrections.

HR Administration (~30% of Role)

Administer group benefits programs including enrollment, changes, and terminations, coordinating directly with benefit providers to ensure accurate and timely processing.
Maintain accurate and current employee records in both digital and hard copy formats, ensuring files are complete, organized, and audit-ready at all times.
Prepare employment contracts, offer letters, and onboarding documentation for new hires, coordinating the onboarding experience in collaboration with hiring managers.
Support recruitment activities including posting job advertisements, scheduling interviews, managing the applicant tracking system, and coordinating candidate communications.
Process employee changes including promotions, transfers, terminations, and salary adjustments, ensuring all changes are reflected accurately in payroll and HR records.
Prepare HR reports for management including employee headcount, turnover, absenteeism, and compensation data as required.
Support compliance with Alberta employment standards, occupational health and safety legislation, and workplace policy requirements, flagging issues or changes to the CFO.
Serve as the primary point of contact for employees with questions related to payroll, company policy, benefits, and employment standards, responding with accuracy and professionalism.

Accounts Payable Support (~20% of Role)

This role provides supporting AP processing assistance to the Finance team. Ownership of the AP function and vendor relationship management remains with the Controller and Finance team. The Payroll and HR Admin contributes AP transaction processing support as described below.

Process vendor invoices accurately and in a timely manner, matching invoices to purchase orders and routing for approval in accordance with 5Blue’s AP procedures.
Prepare and process weekly payment runs (EFT, cheque) for approved vendor invoices in accordance with established payment terms and Controller authorization.
Reconcile vendor statements and identify discrepancies, escalating unresolved items to the Controller for resolution.
Ensure all AP invoices are correctly coded to the appropriate GL account, cost centre, or project prior to posting.
Maintain organized and complete AP filing – both physical and electronic – in accordance with 5Blue’s document retention requirements.
Respond to routine vendor inquiries regarding payment status, escalating any disputes or complex matters to the Controller.
Assist with month-end AP close activities including AP subledger reconciliation and accruals as directed by the Controller.

Month-End & System Administration

Assist with month-end and year-end close procedures related to payroll and accounts payable, providing supporting documentation and reconciliations as directed.
Maintain proficiency with 5Blue’s core systems including Microsoft Dynamics Great Plains, ADP, RBC Express internet banking, and Microsoft Office Suite.
Identify and recommend system or process improvements to the CFO that enhance payroll accuracy, HR record quality, or AP processing efficiency.

Qualifications & Requirements

Required

Post-secondary diploma or degree in Accounting, Payroll Administration, Human Resources, Business Administration, or a related field.
Minimum 5 years of full-cycle payroll processing experience in a Canadian payroll environment, including experience with a mixed salaried and hourly workforce.
Strong working knowledge of the Alberta Employment Standards Code, CRA payroll deduction and remittance requirements, and WCB obligations.
Demonstrated experience in HR administration including benefits coordination, employee records management, and recruitment support.
Working knowledge of accounts payable transaction processing, including invoice matching, payment runs, and vendor statement reconciliation.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and payroll software (ADP or equivalent).
Exceptional attention to detail, accuracy in financial record-keeping, and personal commitment to data confidentiality.
Ability to manage high-volume processing and competing priorities effectively, particularly during bi-weekly payroll cycles and month-end periods.
Professional, empathetic communication style for employee-facing payroll and HR interactions.

Preferred

Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation through the National Payroll Institute is a strong asset.
Experience in the oil and gas, oilfield services, or trades/fabrication sector, including payroll processing for field employees, shift premiums, and subcontractor payments.
Familiarity with Microsoft Dynamics Great Plains and RBC Express internet banking.
Experience with third-party invoicing or field ticketing platforms (CORTEX or equivalent).
CPHR designation or active pursuit of HR professional certification is an asset.

Working Conditions

This is a full-time, in-office role based at 5Blue’s Edmonton, Alberta location. Standard business hours apply. The role requires consistent on-site availability to support payroll cycle management, employee inquiries, and AP processing. Occasional visits to other 5Blue facilities may be required. The work environment is compliant with Alberta Occupational Health and Safety standards. Physical requirements include sustained desk-based work and occasional light lifting (up to 10 lbs).

Compensation

Competitive compensation package commensurate with experience and qualifications, including base salary, company-paid benefits, and RRSP matching. Full details to be discussed during the selection process.

Pay: $80,000.00-$85,000.00 per year

Work Location: In person

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