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Administrative Support & Billing Specialist Oakville

Auto Warehousing Company Canada -
Oakville, ON

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Détails du poste

Temps plein
À partir de 27 $ de l’heure

Profil recherché

Microsoft Word
Microsoft Excel
Études postsecondaires
Classement
Diplôme d'études secondaires

Description complète du poste

JOB DESCRIPTION

Position Title: Administrative Support

Location: 1 – The Canadian Road, Oakville, ON L6H 1A7

Shift: Monday through Friday 6:30AM to 2:30PM, weekends, holidays, potential for daily overtime and additional time as needed

Status: Full time Permanent

Type: Existing Vacancy

Start Date: August 24, 2026

Pay Rate: $27.00 per hour

Benefits: Health, Dental, Life, AD&D and Disability Insurance, Registered Pension Plan, Employee Family and Assistance Program

AWC Operations Canada, ULC (AWCC) performs many logistics functions. Some of these are real time yard management, real time data transfers, real time vehicle direct locating, dealer delivery, import / export preparations, rail car preparation and switching, rail car loading and unloading, and extensive assembly plant operations.

Summary of Position:

This position maintains and supports all office functions, ensuring facility paper flow and documentation is complete and accurate.

This document is designed to provide a general overview of the requirements of the position and does not entail a comprehensive list of all activities, duties, or responsibilities that will be required for this position. In addition, these activities, duties, or responsibilities may change and will be periodically updated.

Essential Functions, Duties, and Tasks:

Provide office administrative support to operations and facilities team
Maintain office supply inventory and orders as needed
Accounts Payable (AP) invoice coding in Concur AP system
Invoice customer for manual services and follow up when invoices are unpaid/overdue
Process claims (such as entering damages in VIPS for tracking, investigate claims and present to Terminal Manager, enter result into claims system)
Responding to Ford requests to prioritize units by identifying the units in the yard inventory and moving the inventory forward
Monitor VIN services to ensure revenue recognition equals billable items
Monitor autopay service exception reports
Respond to telephone, email and in-person inquiries from customers regarding the billing of vehicles and mutually resolve any discrepancies that are identified
Other data entry and reporting functions as assigned
Backup to the HR/Payroll Coordinator (e.g., payroll processing, time keeping, daily Wage to Revenue (W2R) reporting)
Dispatch duties as needed
Maintain a safe, clean, and organized working environment, including tooling, work vans, yard, etc.
Understand and adhere to AWCC policies, including but not limited to company safety policies
Notify supervisor of any workplace hazards or unsafe condition
Complete all other duties as assigned by management

Knowledge, Skills, and Abilities Required:

Ability to work with moderate supervision
Ability to work with a high level of attention to detail
Ability to keep confidential any work documents seen, or conversations heard during performance of job duties
Ability to adhere to strict quality standards without variance
Ability to interact with others effectively
Ability to effectively communicate both verbally and in writing

Education, Experience, and Minimum Requirements:

High school diploma or equivalent, post secondary education preferred
Minimum 1-year relevant experience
Intermediate to advanced level of proficiency with MS Word, Excel and e-mail required; ability to learn and adapt to new computer systems and software programs
Satisfactory Criminal Record Background Check and Credit Check will be required

Working Conditions:

Work is performed indoors in an office setting
This is not a hybrid or remote working position

Physical Demands Analysis:

Check Physical Demands

Description

Strength

Standing

5% of time

Speaking with others

Walking

5% of time

Between work areas

Sitting

90% of time

Working in office or attending meetings

Lifting

Up to 10 lbs.

Supplies, equipment

Carrying

Up to 10 lbs.

Supplies, equipment

Pushing

Up to 10 lbs.

Office supplies

Pulling

Up to 10 lbs.

Vehicle doors

Stepping

Retrieving office supplies

Balancing

Retrieving office supplies

Climbing

Step ladder to retrieve office supplies

Stooping

Retrieving office supplies, filing

Kneeling

Retrieving office supplies, filing

Crouching

Retrieving office supplies, filing

Crawling

Retrieving office supplies, filing

Reaching

Office supplies, telephone, etc.

Handling

Office supplies, telephone, etc.

Speaking

Communication with others

Hearing

Communication with others

Seeing

Reports, computer work, etc.

Depth Perception

Computer work

Colour Vision

Computer work, reports

Accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. The company is committed to diversity and inclusivity in employment and welcome applications from individuals with diverse backgrounds.

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : mail (mississauga, on)

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