Reporting to the CIO, the Administrative Assistant is accountable for managing administrative functions related to operational support of the CIO, the IT Directors, and the IT department. This includes: responsibility for all HR and Payroll transactional administration across IT; fielding inquiries; liaising with internal and external contacts; scheduling, organizing and expediting workflow and meetings; internal/external communications; information tracking/records management; administrative process improvements, and coordinating various logistics and special events/activities. The Administrative Assistant participates on, and assumes responsibility for, new and ongoing initiatives and special projects in the department. As the first point of contact, acting on behalf of the CIO as appropriate and escalating matters when necessary, the incumbent must have an understanding of IT initiatives and activities.
What You’ll Be Doing
- Providing a wide range of confidential administrative support to the IT management team (CIO, Directors and Managers);
- Coordinating all scheduling (calendars, appointments, travel arrangements) for the CIO, Directors and Managers;
- Reviewing and assessing communications (e-mail, mail, faxes and voicemail), notifying the CIO of any material requiring attention/action and resolving any matters on own initiative, as appropriate;
- Coordinating meetings and events, including logistics, agendas, documentation, minutes and communication of action items;
- Responsibility for HR and time and attendance transactional activity and documentation for Payroll submission including, processing of all IT new hires;
- Acting as the primary administrative liaison between IT and HR/Payroll for centralized communication, implementation of HR and Payroll policies and procedures to effectively comply with College policies;
- Facilitating orientation and on-boarding of deparmental new hires, including ensuring network access, phone, voicemail and other technical requirements;
- Managing administrative elements of part-time staffing for the department;
- Researching and responding to internal and external inquiries on a range of issues for the department;
- Resolving problems without escalation where possible. Using good judgement to determine which inquiries should be referred to CIO or elsewhere for action;
- Providing IT administrative process improvements/productivity initiatives, ensuring objectives of special projects are defined, measured and met; Managing special project development from initiative to closure and is accountable for project results; Tracking and reporting on milestones;
- Assembling and organizing relevant data to assist in planning, budgeting, monitoring/reconciling and reporting;
- Performing other initiatives and activities as assigned.
About You
You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.
You have a highly collaborative spirit and interpersonal skills with the ability to work with others to support establishing and achieving collective goals.
You value participating in and creating safe, brave and inclusive environments at work and in the community and want to be a part of a culture where we strive to take actions to ensure no one is left behind.
You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.
Your excellent problem-solving skills allow you to resolve unexpected challenges and come up with improvements to existing processes.
The successful candidate will also meet the following requirements:
- A minimum of a 3-year diploma/degree in Office Administration, Business, IT or a related field;
- A minimum of 2 years of experience in an administrative position, preferably within a post-secondary environment (equivalencies to be considered);
- A high level of proficiency with current office applications and technologies and the ability to quickly learn new software applications is required;
- Training or courses in MS office is preferred;
- Must have experience in the following:
- Collection of time and attendance related data;
- Development of surveys;
- Information management;
- Excellent communication and interpersonal skills;
- Ability to develop collaborative work processes, effective teams and be client service oriented;
- Excellent analytical and conflict resolution skills are a must, along with the ability to exercise sound judgment, flexibility and resourcefulness;
- High level of professionalism, discretion, diplomacy and tact, and be able to multi-task while calmly handling a demanding workload, with changing or conflicting priorities.
Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.
For more information, visit: Why Work at Sheridan
Other Details
Faculty/Department: Information Technology
Campus Location: Trafalgar (May be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | On-site at least 50% of the hours/week
Reference #: J0726-0790
Employee Group: Part-Time Temporary - Administrative
Type of Vacancy: This is a replacement position
Hourly Rate: $28.00 - $35.00
Hours/Week: 20 (Regularly scheduled shifts to be determined at hire)
Hours: Days and hours are subject to change based on departmental needs
Application Deadline: August 5, 2026
Application Details: This is a temporary position that may continue until December 31, 2026
First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement.?Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.
Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
