20 meilleures offres (administrative coordinator, on) (à pourvoir)

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Dental Treatment Coordinator (Full Time) Aylmer, ON
Aylmer Family Dental —St. Thomas, ON
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Dental Treatment Coordinator
Village Walk Family Dental —London, ON
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Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
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ORTHODONTIC TREATMENT COORDINATOR
Village Orthodontics —Burlington, ON
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il y a 3 jours
ORTHODONTIC TREATMENT COORDINATOR
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il y a 3 jours
Dental Treatment Coordinator
Orthodontic Office —Mississauga, ON
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Administrative Project Coordinator

Queen's University -
Kingston, ON

Postuler dès maintenant

Détails du poste

De 62 142 $ à 75 772 $ par an
Il y a 7 jours

Profil recherché

Comptes débiteurs
Comptes fournisseurs
Préparation de documents
Études postsecondaires
Expérience en soutien administratif
Classement
Amélioration des processus
Préparation de rapports de gestion financière
Recherche
Expérience administrative
Gestion du changement
Révision de textes
Gestion des horaires
Gestion de bases de données
Baccalauréat
Saisie de données
Réception
Diplôme d'études collégiales (hors Québec)
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels

Description complète du poste

Competition Number: J0826-0131

Position Title: Administrative Project Coordinator

Position Number (Final): 00509001

Vacancy Type: New Position

Employee Group: Support Staff - USW Local 2010

Job Category: Administrative

Department or Area: Office of the Registrar

Location: Kingston, Ontario, Canada (On-site)

Salary: $62,142.00 - $75,772.00/Year

Grade: 07

Hours per Week: 35

Job Type: Term

Length of term: 9 months

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: August 28, 2026

Closing Date: September 9, 2026

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.

Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

The Administrative Project Coordinator provides coordinated administrative and project support to senior staff in the Office of the University Registrar (OUR), including the University Registrar (UR) and the Executive Assistant.

This role manages complex calendars and communications, coordinates meeting logistics and minute-taking, and handles confidential materials related to human resources, and governance matters. The Coordinator monitors and advances central unit activities, prepares and distributes reports and meeting materials, generates project tracking documents, and supports day-to-day office operations to ensure efficient and professional service to internal and external stakeholders.

This position acts as the first point of contact, and coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics. This position reviews reports and disseminates information to stakeholders and senior staff. This position coordinates central activities within the department and/or unit, and monitors and follows-up with staff to confirm activity progression. This position also prepares and generates financial reports for the department and/or unit.

Job Description

What you will do

Acts as the first point of contact for the department and frontline resource and contact person for senior staff.

Coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics.

Reviews reports and disseminates information to stakeholders and senior staff. Prepares and distributes correspondence, documents, and/or reports, and maintains files.

Plans and coordinates meetings, prepares materials, and records and distributes minutes.

Coordinates central activities within the department and/or unit. Monitors and follows-up with staff to confirm activity progression.

Performs general accounting and bookkeeping duties including accounts payable, accounts receivable, and expense reimbursements.

Prepares and generates financial reports for the department and/or unit.
Coordinates schedules of senior staff, determines relative priorities to ensure urgent/sensitive matters receive immediate attention.

Creates and/or maintains a variety of databases. Performs analysis and prepares reports and statistics.

Coordinates and participates in committee meetings.

Interprets, analyzes, and implements policies and procedures, and recommends changes.

Other duties as required in support of the department and/or unit.

Required Education

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

More than 3 years and up to and including 5 years of experience.
- Experience with providing administrative support considered an asset (e.g., document editing, proofing, formatting and production, data entry, scheduling/coordinating meetings and/or travel arrangements, receiving/relaying messages, etc.).
- Experience working at a post-secondary education institution considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.

Interaction with others typically requires interpersonal skills and the ability to understand and influence.

Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.

Participate in project team meetings and develop individual project plans.

Lead procedural or technological change within a unit.

Identify new problems and seek information and input to fully understand the cause of problems.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Draw logical conclusions and provides opinions and recommendations.

Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].

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