11 meilleures offres (executive administrator, richmond, bc) (à pourvoir)

Office Administrator
Swim International Recruiting Inc —Vancouver, BC
- 75 000 $ par an
- Logiciels de GRC/CRM
- Microsoft Outlook
- Recherche
Postuler rapidement
il y a 10 jours
Office Administrator
Wenco (a Hitachi Construction Machinery subsidiary) —Richmond, BC
- De 55 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Compétences rédactionnelles
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Office Administrator
Qualus —Vancouver, BC
- De 60 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Saisie de données
- Assurance Invalidité
- Assurance Dentaire
Executive Assistant
IREN —Vancouver, BC
- De 90 000 $ à 120 000 $ par an
- Travail hybride
- Microsoft Office
- Expérience administrative
- Gestion de projet
- Jours fériés payés
- Assurance Invalidité
Executive Assistant & Office Administrator
Western Coast Enterprise Ltd. —Richmond, BC
- Temps plein
- Microsoft Outlook
- Anglais
- Bases de données
Front Office Administrator (Maternity Leave Coverage)
The Richmond Academy of Dance —Richmond, BC
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Anglais
- Microsoft Office
- Expérience auprès des enfants
- Congés payés
Postuler rapidement
Office Administrator and People Coordinator
Community Social Services Health & Safety Association of BC —Vancouver, BC
- De 45 000 $ à 58 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Office
- Expérience administrative
- Déplacements à prévoir
- Assurance Dentaire
Postuler rapidement
Office Administrator
JD Sports Canada —Vancouver, BC
- De 40 000 $ à 45 000 $ par an
- Temps plein
- Sens de l'organisation
- Réception
- Gestion de budget
- Réductions Tarifaires
- Assurance Dentaire
Postuler rapidement
Office Manager & Executive Assistant to the CEO
PATH Developments —Vancouver, BC
- De 75 000 $ à 76 500 $ par an
- Temps plein
- Gestion des stocks
- Compétences rédactionnelles
- Recherche
Postuler rapidement
Real Estate Office Administrator
CoCalibrate Real Estate Solutions —Vancouver, BC
- Temps plein
- Microsoft Outlook
- Saisie de données
- Contrats
Postuler rapidement
il y a 13 jours
Executive Assistant to Founder
Jiuhua Huayuan Pharmaceutical Co., Ltd. —Richmond, BC
- De 50 000 $ à 60 000 $ par an
- Temps partiel
- Travail hybride
- Anglais
- Expérience administrative
- Développement commercial
- Congés payés
- Travail à domicile
Postuler rapidement
il y a 10 jours

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Office Administrator

Swim International Recruiting Inc -
Vancouver, BC

Postuler rapidement

Détails du poste

Permanent
75 000 $ par an
Il y a 10 jours

Profil recherché

Logiciels de GRC/CRM
Sourçage
Microsoft Outlook
Tableurs
Planification d'événements
Études postsecondaires
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Recherche
Expérience administrative
Traitement des paiements de factures
Gestion des archives
Stockage
Expérience en soutien exécutif
Planification des rendez-vous
Gestion des documents
Calendrier Microsoft Outlook
Compétences en communication
Travail de bureau

Description complète du poste

Are you someone who loves taking on a variety of responsibilities at work, and believes no task is too small or too large? We are looking for someone who can schedule meetings for several executives, book a work trip, process a couple AP invoices, change a light bulb, order in catering, take stock of the office supplies, and update an Excel spreadsheet- all on the same day!

Who- the Company:

Our client is a small and privately-held organization based in Vancouver. The company works within a lean and collaborative structure, and the Office Administrator will work closely with senior leadership and external stakeholders to ensure smooth office operations. The culture is professional, discreet, and highly trust-based, with an emphasis on accuracy, accountability, and integrity. They have a tightknit team working in a professional environment that values discretion, organization, and accuracy.

What- the Role:

On behalf of our client, Swim Recruiting is seeking a new Office Administrator. The Administrator will report into the CEO, and will directly support the CEO, as well as the Controller, and 2 other senior individuals.
The Office Administrator will be responsible for the following:

Scheduling and calendar management for 4 senior leaders
Prepare meeting materials and agendas
Accounts Payable and Expense Reports. Processing around 20 invoices a week on average, with support from the Controller. These tasks will take around 10 to 15 hours a week, on average.
Maintain administrative files and records, including contact info for relevant vendors and service providers
Travel coordination, including booking flights, sourcing and reserving accommodation, figuring out transportation, and preparing travel itineraries
Order and manage office supplies
Figure out office equipment maintenance and repairs, as needed
Source and research new vendors and service providers
Order catering
Help with event planning
Any and all ad hoc administrative tasks and accounting-related administration that come up at the office!

The successful candidate will be highly organized, detail-oriented, reliable, and proactive in solving problems. This is a dynamic role for someone who thrives in a fast-paced small office environment with shifting priorities!

Who- the Candidate:

We are seeking a very organized and detail-oriented administrative professional with 3+ years of relevant work experience in a small office.
Qualifications and Experience

Experience “wearing many hats” in a small office environment, for example, an investment firm, small real estate firm (such as a REIT), accounting firm, law firm, junior mining company, family office, executive office, etc.
Experience administratively supporting multiple executives or senior professionals, ideally with experience supporting a CEO and/or an Accounting & Finance leader.
At least 1 year of hands-on Accounts Payable experience, including invoice processing, payment administration, receipts, expense reports, and similar accounting administration (the Administrator will be processing around 20 AP invoices a week, on average- with guidance & oversight from the Controller).
Strong Microsoft Outlook, Word, Excel, Teams, and general Microsoft Office skills.
Experience with calendar management and complex scheduling.
Experience booking domestic and international travel.
Strong written and verbal communication skills.
Excellent attention to detail.
Strong organizational and document-management skills.
Comfort working with technology and maintaining information within administrative, accounting, property & real estate management, CRM, or similar software platforms.
Post-secondary degree is preferred.

Personal Attributes:

Naturally very organized, with ability to help others at the office also get more organized
Mature and grounded.
Friendly and professional.
Resourceful and proactive.
Reliable and discreet.
Comfortable taking ownership and demonstrating initiative- the new Administrator can really make turn this job into a very, very important part of the office!
Willing to handle both important ad hoc assignments and routine administrative work on the same workday

How Much:

Base salary commensurate with level of skills, amount and relevance of office administration and AP work experience, and overall qualifications. There is currently a wide salary range of $60,00 to $80,000. Plus: benefits, paid vacation, etc. Please discuss your total compensation expectations in further detail with SWIM.

Where:

Vancouver, BC. Based in a nice area of town, outside of the downtown core, accessible by foot, bike, transit, or car. Full-time role requiring some flexibility based on schedules, priorities, and occasional time-sensitive needs. Typically the Administrator will have an 8-hour workday (8am to 4pm, 8:30am to 4:30pm, or 9am to 5pm)

When & How to Apply:

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume. Cover letters are welcome, but not required. Thank you!

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executive administrator emplois - richmond, bc

Office Administrator

Office Administrator

Office Administrator

Executive Assistant

Executive Assistant & Office Administrator

Front Office Administrator (Maternity Leave Coverage)

Office Administrator and People Coordinator

Office Administrator

Office Manager & Executive Assistant to the CEO

Real Estate Office Administrator

Executive Assistant to Founder

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