EMPLOYMENT OPPORTUNITY
Senior Executive Assistant
Location: Calgary
Reports to: CEO/President
Position Summary
The Senior Executive Assistant is a strategic partner to the C-suite, responsible for providing high-level
administrative, operational, and organizational support. This role goes beyond traditional executive
assistance, requiring sound judgment, discretion, proactive problem-solving, and the ability to manage
complex priorities in a fast-paced environment.
The ideal candidate is an experienced professional who anticipates needs, drives efficiency, and ensures
executives can focus on strategic priorities.
Key Responsibilities
Executive Support & Strategic Coordination
Provide comprehensive support to one or more C-suite executives, including complex calendar,
travel, and meeting management
Act as a gatekeeper and liaison, managing internal and external stakeholder interactions with
professionalism
Anticipate executive needs and proactively address scheduling conflicts, priorities, and
deliverables
Prepare executives for meetings through briefing materials, agendas, and background research
Operations & Workflow Management
Coordinate and manage cross-functional projects and follow-ups on key initiatives
Track action items, deadlines, and deliverables across executive priorities
Support the execution of strategic initiatives and board-level activities
Communications
Draft, edit, and manage correspondence, presentations, reports, and communications on behalf of
executives
Serve as a point of contact between executives and internal/external stakeholders
Ensure clear and timely communication flow across leadership teams
Board & Governance Support
Coordinate board and committee activities, including meeting logistics and materials
Provide support for preparation of board packages
Ensure compliance with governance protocols and deadlines
Meeting & Event Management
Plan and coordinate executive-level meetings, offsites, and events
Manage logistics including agendas, briefing notes, minutes, and follow-ups
Facilitate seamless execution of internal and external engagements
Confidentiality & Discretion
Handle sensitive and confidential information with the highest level of integrity
Exercise judgment in prioritizing issues and escalating matters when necessary
Process Improvement
Identify opportunities to improve administrative and operational efficiency
Implement systems, tools, and best practices to enhance executive productivity
Required Qualifications
Minimum 5+ years of experience supporting C-suite executives or senior leadership
Proven experience managing complex calendars, travel, and executive priorities
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication abilities
High level of professionalism
Forward Cover Letter & Resume:
Andrea Lagrelle – [email protected] Or Deliver to Siksika Group of Companies
Reception Desk
Application Deadline: Friday June 12, 2026 no later than 4 PM MST
P.O. BOX 1520 SIKSIKA, AB T0J 3W0 TELEPHONE:403-734-5244 FAX: 403-734-5342
