Duties and Responsibilities
- Answer and direct telephone calls and take messages;
- Respond to emails and general inquiries from clients, and other professionals;
- Greet clients and visitors and direct them to the appropriate staff member;
- Schedule and confirm appointments, meetings, and signing appointments;
- Open new files and maintain manual and electronic filing systems;
- Maintain and update client information and digital databases;
- Prepare, format, proofread, and distribute correspondence, forms, and other documents;
- Perform data entry and general administrative duties;
- Assist with the preparation of routine legal documents and closing documentation under the supervision of lawyers and paralegals;
- Conduct basic searches, including title searches, tax searches, and corporate profile searches;
- Monitor incoming and outgoing mail, courier packages, and electronic communications;
- Assist with file management, document organization, scanning, and record retention;
- Provide courteous and professional customer service to clients and members of the public;
- Perform other clerical and administrative duties as required.
Experience and SpecializationComputer and Technology Knowledge
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Adobe Acrobat
- Electronic document management systems
- Legal practice management software
Area of Specialization
- Legal administrative support
- Client relations and reception
- Document preparation
- File management and records administration
- Real estate and corporate file assistance
Additional InformationWork Conditions and Physical Capabilities
- Ability to work independently and as part of a team
- Fast-paced environment
- Attention to detail
- Ability to prioritize multiple tasks
- Tight deadlines
- Ability to work with minimal supervision
- Repetitive administrative tasks
- Professional office environment
Personal Suitability
- Strong organizational skills
- Excellent oral and written communication skills
- Client-focused
- Reliable and dependable
- Professional and courteous
- Ability to multitask
- Strong time-management skills
- Discretion and confidentiality
- Team player
Job Types: Full-time, Permanent
Pay: $17.00-$24.00 per hour
Work Location: In person
