Job Summary
The Office Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day functioning of a transportation company. This role involves preparing customer invoices, maintaining accurate driver records, creating shipping manifests, and performing general office duties. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment while maintaining accuracy and professionalism.
Key Responsibilities
- Generate and process customer invoices accurately and in a timely manner.
- Record and maintain driver work hours, timesheets, and attendance records.
- Prepare and organize transportation manifests and shipment documentation.
- Maintain accurate records of deliveries, invoices, and driver logs.
- Enter and update data in company software and spreadsheets.
- Coordinate with dispatch, drivers, and customers regarding shipment documentation and administrative requirements.
- Answer phone calls, respond to emails, and provide administrative support to management.
- File, scan, and organize office documents, ensuring confidentiality and accuracy.
- Assist with scheduling, reporting, and other clerical duties as assigned.
- Ensure compliance with company policies and transportation documentation procedures.
Qualifications
- Previous experience in an administrative or office support role (transportation or logistics experience is an asset).
- Strong proficiency in Microsoft Office (Word, Excel, Outlook) and data entry.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to work independently and prioritize multiple tasks in a fast-paced environment.
Pay: $18.00-$19.00 per hour
Work Location: In person
