About the Role
We are looking for an exceptional Executive Assistant to work directly with the CEO and a dynamic team across multiple companies, projects, and industries.
This is more than a traditional EA role. You will help manage priorities, coordinate projects, solve problems, and keep things moving across a variety of businesses. One day might involve scheduling, travel, and meeting preparation. The next could involve researching a new opportunity, coordinating an event, implementing a process, or helping launch a new initiative.
What You Will Do
- Manage calendars, meetings, and travel arrangements
- Track priorities and ensure follow-up on key action items
- Coordinate projects across multiple businesses
- Research vendors, tools, opportunities, and solutions
- Prepare presentations, reports, and meeting materials
- Communicate with clients, partners, vendors, and stakeholders
- Organize events, meetings, and special initiatives
- Build systems and processes that improve efficiency
- Handle a wide range of operational and administrative responsibilities
Requirements
- 3+ years of experience supporting executives, founders, or leadership teams
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- High attention to detail
- Ability to manage multiple priorities simultaneously
- Proficiency with Google Workspace and Microsoft Office
- Comfortable learning new software and technology platforms
- Comfortable using AI tools such as ChatGPT, Claude, Gemini, or similar to improve productivity and efficiency
- Experience with project management tools such as Asana, Monday, ClickUp, or similar
- Ability to work independently and take ownership of responsibilities
You Are Probably a Great Fit If You
- Love organization and problem-solving
- Are proactive and reliable
- Enjoy learning new things
- Can switch between projects without missing details
- Take pride in delivering high-quality work
- Thrive in fast-paced environments
- Enjoy helping others stay productive and organized
What Success Looks Like:
- Priorities stay organized
- Projects move forward efficiently
- Nothing important falls through the cracks
- Communication is streamlined
What We Offer
- Exposure to multiple businesses and industries
- Opportunity for growth and increased responsibility
- Meaningful impact across multiple ventures
How to Apply:
Please send us your resume along with answers to the following questions:
1. Why are you interested in this role?
2. What is the most complex project you have organized?
3. What makes you a great fit for this role?
4. If we gave you a task you have never done before, how would you approach it? We are not looking for someone to simply manage a calendar.
A short Loom video (2-3 minutes) is encouraged but optional. If you submit one, use it as an opportunity to introduce yourself and tell us anything you think we should know that is not from your resume.
We are looking for someone who is organized, proactive, resourceful, and excited to help keep multiple businesses moving forward.
Pay: $40,000.00-$75,000.00 per year
Work Location: In person
