Position: Finance Administrator
Accountable to: Executive Director
Hours of work: 37.5 hours per week Monday-Friday with flexible hybrid schedule after probationary period
Qualifications: Completion of Grade 12 or equivalent. Secretary training, courses in accounting, bookkeeping, and human resources. Demonstrated competency in written and verbal communication. Ability to work independently.
- To organize and participate in the Financial Planning for the Society by organizing and taking part in the annual Budget preparation and monitoring and reporting.
- Coordinate accounting deadlines and prepare month end and year-end financial reports, including reconciling bank statements in accordance with established accounting standards and regulatory requirements.
- Review and perform data integrity checks and balancing reports for General Ledger, Accounts Receivable, Accounts Payable and make correcting entries where required.
- Prepare monthly statements as well as variance analysis of actual results to budget and forecast by providing recommendations and forecasts (anticipating benefit enrolment, etc).
- To prepare financial information and documentation for external funders as needed.
- Prepare government remittances including GST rebates.
- Analyze and follow up on aging Accounts Payable and Accounts Receivable items.
- Prepare and organize for the Society’s Annual Audit. Communicate and facilitate with the auditors throughout the audit phase. Report all activity to the Executive Director and the Board of Directors. Complete all financial reporting requirements following Audit.
- To be in charge of all payroll activities assuring that Society employees are paid appropriately and receive appropriate documentation (paystubs, T4 slips, ROE, MPP Adjustment records, etc,). Reconcile all year-end information related to payroll, benefits, WorkSafeBC and MPP.
- Be responsible for setting up, administering, and maintaining the employee’s benefits and providing updated information when required. To maintain, process and balance the Municipal Pension Plan contributions for employees.
- To provide pertinent employee information to third parties like WorkSafeBC (WCB) and Disability Management Institute (DMI) pertaining to payroll and benefits. To assure that all information is documented in the employees personnel file as well as on ShareVision.
- Prepare and supply as per the collective agreement a complete listing of bargaining unit employees (January) and seniority a listing of Casual employees (every 2 months) and Regular employees every 6 month.
- To maintain and update the admin manual.
- To maintain the Society onsite storage room and its contents.
- To maintain the Society archives, and file all information appropriately and confidentially.
- To maintain confidentiality of all staff, client and Society records and reports.
- To attend seminars and conferences in order to increase professional knowledge and skills.
- To uphold the Society’s philosophy and mission statements.
- To complete an accurate record of time worked and mileage used on a daily basis.
- To complete any other tasks or duties as requested or assigned by the Executive Director.
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care
Work Location: In person
