Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various office software. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office functionality. Experience with medical or dental offices, bookkeeping, and multi-line phone systems is a plus. The position offers an opportunity to work in a professional environment where efficiency and professionalism are valued.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems, document proofreading, and organization of office files
- Provide customer support by addressing inquiries via phone or email and assisting clients with appointments or information requests
- Support bookkeeping tasks such as invoicing, billing, and basic financial record keeping
- Assist with scheduling appointments and coordinating meetings
- Support administrative projects including document preparation, correspondence, and report generation
- Maintain a clean and organized work environment to promote efficiency
Requirements
- Proven clerical or administrative experience; experience in medical or dental offices is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with attention to detail and proofreading abilities
- Ability to handle multi-line phone systems professionally and courteously
- Exceptional customer service skills with a friendly demeanor and good phone etiquette
- Capable of managing filing systems and performing general administrative tasks efficiently
- Strong typing skills with a focus on accuracy and speed
- Prior experience in bookkeeping or medical/dental receptionist roles is advantageous
- Ability to work independently while managing multiple priorities in a fast-paced environment
Pay: $28.00 per hour
Benefits:
- Dental care
- Life insurance
- Vision care
Work Location: On the road
