Administrative & Operations Coordinator (Part-Time)
We are seeking a highly organized, proactive and detail-oriented Administrative & Operations Coordinator to join our team.
This role is ideal for someone who takes initiative, enjoys finding ways to make things run more efficiently and naturally looks for opportunities to improve processes and stay one step ahead. With a diverse range of responsibilities spanning administrative support, financial coordination, property-related administration and operations, this position is well suited to someone who enjoys variety and thrives in a dynamic environment.
Key Responsibilities
Financial Administration
- Manage deposits, bill payments and financial record keeping
- Maintain organized bookkeeping records and supporting documentation
- Assist with account reconciliations and financial reporting
- Prepare monthly operational and financial reports
- Liaise with external accounting and bookkeeping professionals as needed
Property Support
- Coordinate rental property advertising and listing updates
- Respond to rental inquiries and coordinate showings
- Prepare and maintain lease documentation
- Prepare and track rent increase notices
- Coordinate maintenance requests and vendor scheduling
- Track recurring maintenance requirements and service schedules
- Conduct occasional property visits as required
- Monitor market activity and assist with real-estate related research
Operations & Administrative Support
- Monitor communications and prioritize items requiring attention
- Draft responses and independently resolve routine matters
- Maintain calendars, schedules and recurring service requirements
- Track action items, deadlines and outstanding tasks
- Maintain organized digital and physical records
What We're Looking For
The ideal candidate is highly organized, trustworthy and comfortable working independently. They take ownership, anticipate needs, solve problems proactively and enjoy finding ways to improve efficiency. A high level of professionalism and confidentiality is essential.
Qualifications
- Previous experience in administration, operations, bookkeeping, property management or a related field
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Comfortable working with financial information and bookkeeping processes
- Strong technology skills and ability to learn new systems
- Ability to manage multiple priorities with minimal supervision
- Valid driver's licence and reliable transportation
Job Type: Part-Time
Expected Hours: Approximately 15–30 hours per week
Compensation: Based on experience
Pay: From $20.00 per hour
Work Location: Hybrid remote in Guelph, ON N1G 1Y7
