Role Overview
The Senior Property Accounting Technician is responsible for performing full-cycle bookkeeping and accounting support functions for a portfolio of residential and commercial properties. The role focuses on maintaining accurate financial records, processing transactions, reconciling accounts, and supporting reporting requirements across multiple entities in a high-volume environment.
The successful candidate will operate in a high-volume, deadline-driven environment and must demonstrate the ability to independently administer end-to-end accounting processes across multiple properties, ownership structures, and client mandates.
This is a hands-on, senior-level accounting role requiring deep technical knowledge, exceptional attention to detail, and proven experience working within institutional-grade property management and accounting systems.
Key Responsibilities
Accounting and Financial Oversight
- Full-cycle accounting for a portfolio of 30+ legal entities, including residential and commercial properties under management
- Maintain and reconcile trust accounts, including tenant security deposits, rent collections, and compliance with applicable provincial legislation
- Assist in preparing financial reports and supporting schedules
- Assist with month-end and year-end procedures across all entities, ensuring accuracy and timeliness
- Maintain general ledgers and chart of account
Accounts Payable and Receivable
- End-to-end accounts payable processing, including invoice review, coding, approvals, and payment execution
- Accounts receivable management, including rent rolls, recoveries, and owner billings
- Reconciliation of rent rolls to general ledger and bank activity
- Monitoring and resolution of aged receivables and payables
Intercompany and Cash Flow Management
- Management and reconciliation of intercompany transactions and balances across related entities
- Preparation and monitoring of cash flow projections and liquidity reporting
- Support for funding requests, inter-entity transfers, and cash optimization
Property and Owner Reporting
- Prepare supporting financial summaries for review by management
- CAM reconciliations and recovery calculations
- Assist with updating budget spreadsheets related to managed properties as directed
- Communicate with property managers to obtain documentation and clarify transactions
Systems, Software, and Data Integrity
- Ongoing maintenance and use of Yardi systems, including: Yardi Voyager 7s, Yardi Senior Housing, Yardi Elevate
- Experience onboarding new properties and clients into Yardi, including system setup, data migration, and testing
- Use of Sage 50 Premium Accounting and QuickBooks Desktop and Online as required across entities
- Payroll administration and coordination using Payworks and Easy Pay Payroll
- Advanced Excel usage for reconciliations and reporting
Development & Construction Financial Operations
- Prepare and record approved progress billings based on contract terms.
- Record approved change orders and update job cost records.
- Maintain accurate work-in-progress (WIP) schedules and performing monthly reconciliations.
- Support year-end inventory counts of construction-related materials, including scaffolding and scrap materials.
- This role requires comfort operating within active construction environments and close collaboration with project, operational, and external stakeholders.
Cross-Functional Property & Operational Oversight
In addition to core accounting duties, this role requires hands-on involvement in the operational management of commercial and light industrial real estate.
Responsibilities include:
- Assist in tracking site maintenance expenses and related documentation.
- Coordinate and track repairs and maintenance invoices and related documentation
- Engage with tenants regarding rents, operational issues, conflicts, and lease-related matters
- Assist in applying working knowledge of Ontario commercial leasing and related legislation
- Manage rent collection, including aged and overdue accounts
- Operate effectively in a sometimes complex and contentious tenant environment
Required Qualifications and Experience
- Minimum 5+ years of progressive experience in property/portfolio accounting
- Demonstrated experience administering full-cycle accounting for 30+ entities simultaneously
- Direct experience with residential and commercial real estate properties
- Advanced proficiency in Yardi (Voyager 7s, Senior Housing, and Elevate required)
- Advanced proficiency in Payworks and Easy Pay Payroll
- Strong working knowledge of Sage 50 Premium Accounting and QuickBooks (Desktop and Online)
- Proven experience with CAM reconciliations, rent roll reconciliations, and trust accounting
- Advanced Excel skill
- Ability to work independently with minimal supervision in a high-accountability role
- Exceptional attention to detail and commitment to data integrity
- Strong communication skills and ability to support internal and external stakeholders
- Given the nature of Long-Term Care assets forming such an integral portion of the portfolio, in emergency situations the Accounting Specialist must be available 24/7/365
Education
- Post-secondary degree in Business, Finance or Accounting
Preferred Qualifications
- Experience supporting properties portfolios with significant asset values
- Exposure to valuation support, lender reporting, or investor reporting
- Experience onboarding new properties or transitioning portfolios between systems
- Canadian accounting experience with knowledge of provincial trust and tenancy regulations
Thank you for your application. Only selected candidates will be contacted for an interview.
Job Type: Full-time
Pay: $38.00 per hour
Expected hours: 35 – 37.5 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
