Company Overview
Meridian Lightweight Technologies is a global leader in lightweight manufacturing, dedicated to fostering a culture of creativity and innovation. Our commitment to employee empowerment and engagement ensures that every team member can achieve their full potential in an inclusive and collaborative environment.
Primary Purpose of Position
Reporting to the Administration Director, the Administration Supervisor is responsible for overseeing daily administrative operations and supporting cross-functional coordination across the organization. The incumbent plays a key role in supporting the integration and collaboration between Meridian and Headquarters (HQ) while ensuring efficient office operations, professional business support, and effective communication across departments.
This position requires strong bilingual communication skills in both Mandarin and English to effectively support collaboration between local teams and Headquarters (HQ).
Responsibilities
- Supervise and support the daily operations of the Administration team, including Executive Assistants and Receptionists.
- Coordinate overall office administration activities, including business reception, office maintenance and cleanliness, company vehicles, office supplies, meeting room management, hotel bookings, and travel arrangements.
- Provide guidance, coaching, and training to the Administration team to ensure departmental objectives and service standards are achieved.
- Assist in establishing work schedules, monitoring performance, and supporting employee development within the Administration function.
- Support company publicity initiatives and office 6S management activities.
- Assist with the preparation, submission, tracking, and follow-up of company work plans and administrative reports.
- Organize company meetings, events, and employee activities; prepare meeting materials, minutes, presentations, and internal communications as required.
- Support corporate culture initiatives and assist with activities related to the integration of HQ and Meridian culture.
- Assist in the implementation and maintenance of company policies, procedures, and administrative systems.
- Coordinate and communicate with internal departments as well as external HQ teams and stakeholders.
- Maintain and support the company’s visual identity and office image standards.
- Promote professionalism, integrity, compliance, and a positive workplace culture within the team.
- Collect and consolidate operational and administrative information to support leadership reporting and decision-making.
- Attend management meetings and project meetings as required; record meeting minutes, track action items, and follow up on outstanding tasks.
- Support delegation visits, business receptions, and travel coordination across all company locations.
- Act as a liaison with the International Administration Department (IAD) and support communication between HQ and Meridian teams.
- Support external relations activities, including communication with industry associations and public affairs coordination.
- Continuously identify opportunities to improve administrative efficiency, service quality, and cost effectiveness.
- Foster a collaborative, service-oriented, and team-focused work environment.
- Perform other related duties as assigned by leadership.
Qualifications and Experience Requirements
Bachelor’s degree in Business Administration, Commerce, or related field (essential)
Minimum 3–5 years of administrative experience in a mid-sized organization (essential)
Previous supervisory or leadership experience (preferred)
Experience supporting senior leadership or executive-level administration (preferred)
Experience within manufacturing or automotive industry (preferred)
Bilingual in Mandarin and English (written and verbal) (essential)
MBA or related advanced education (asset)
Personal Competencies
- Strong leadership and team coordination skills
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills in both Mandarin and English
- Ability to manage multiple priorities and meet deadlines
- Professional, proactive, and service-oriented mindset
- Strong attention to detail and problem-solving ability
- Ability to maintain confidentiality and professionalism
- Self-motivated with strong accountability and follow-through
- Familiarity with company policies, procedures, and workplace health & safety requirements
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
Ability to commute/relocate:
- Strathroy-Caradoc, ON: reliably commute or plan to relocate before starting work (preferred)
Pay: $50,000.00-$65,000.00 per year
Ability to commute/relocate:
- Strathroy, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Experience:
- Administrative: 3 years (preferred)
Language:
Work Location: In person
