We are seeking an experienced SharePoint professional to support a SharePoint Online migration and organizational restructuring initiative for a growing organization. This role will focus on designing and implementing a scalable SharePoint structure across the organization, while leading a phased migration from existing shared drives and disconnected team environments into a centralized, governed Microsoft 365 ecosystem. Our client currently has internal SharePoint oversight and project leadership in place, but requires a hands-on technical resource to lead the architecture, configuration, and migration effort.
Contract Details
6-month contract
Approx. 20 hours/week initially, with potential to increase during key migration phases
Primarily remote
Remote
Project Overview
Our client is looking to establish a unified SharePoint structure that connects departments and improves collaboration, governance, and usability across the business.
Key departments include:
Accounting
Housing Operations
Development
Business Operations
Currently, SharePoint is being used inconsistently across teams without standardized governance, structure, or naming conventions. The successful consultant will help create a cohesive environment with scalable architecture, clear file organization, and standardized practices across the organization.
The migration will be completed in stages, beginning with discovery and test migrations before moving into broader rollout and adoption.
Responsibilities
SharePoint Architecture & Governance
Design and implement an organization-wide SharePoint Online structure
Develop standardized site architecture, document libraries, navigation, metadata, and naming conventions
Create scalable governance practices for permissions, access, document lifecycle, and content organization
Recommend best practices for SharePoint, Teams, OneDrive, and collaboration workflows
Establish consistent file structures and information architecture across departments
Migration & Technical Implementation
Assess existing shared drives, folder structures, and current SharePoint usage
Lead phased migration planning, testing, and execution
Configure SharePoint sites, libraries, permissions, and related Microsoft 365 components
Execute and validate file migrations using tools such as ShareGate, SPMT, or similar
Ensure data integrity, security, and minimal disruption to business operations
Stakeholder Collaboration
Work closely with internal project leadership and business stakeholders, including Business Operations leadership
Participate in project kickoff meetings, planning sessions, and rollout discussions
Provide guidance and recommendations to both technical and non-technical users
Support user adoption through documentation, knowledge transfer, and best practices
Qualifications
Required
4+ years of hands-on SharePoint Online architecture and migration experience
Strong understanding of SharePoint information architecture, governance, permissions, and document management
Experience migrating files from network drives into SharePoint Online environments
Experience with SharePoint migration tools such as ShareGate or SPMT
Strong Microsoft 365 ecosystem knowledge, including Teams and OneDrive
Excellent communication and stakeholder engagement skills
Ability to work independently in a consultative environment
Nice to Have
Experience supporting multi-department or enterprise-wide SharePoint rollouts
Experience creating governance frameworks and naming standards
Power Automate or workflow automation experience
Experience working in housing, non-profit, public sector, or operational environments
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