Welcome to Foss Group of Companies — Where Values Drive Everything We Do
For over 60 years, the FOSS Auto Group has been a leader in the automotive industry, home to two trusted brands: Roy Foss and Foss National Leasing. Our success is driven by our incredible team. These are dedicated and passionate individuals who embody our core values daily, building a reputation for excellence in retail, fleet, service, and innovation.
At Foss Group of Companies, we are guided by five principles:
Glad to be here – We show up with positivity and pride.
Sweat the small stuff – Details matter, and we get them right.
Show up for each other – We succeed as a team.
Walk the talk – We lead by example.
Set the standard – We raise the bar.
We are proud of the long-standing relationships we've built with our clients, customers, and our team members. When you join Foss Group of Companies, you're joining a company that leads with heart, acts with integrity, and invests in your growth. If you want a workplace where your impact is celebrated, you've found your next move.
Salary Range: $65,000 - 75,000/yearly
About The Current Open Role
We are seeking a highly organized and experienced Office Manager to oversee the daily administrative and accounting operations of our dealership. This role is responsible for ensuring the accuracy and efficiency of accounting processes, supporting financial reporting, maintaining compliance with company and manufacturer standards, and leading the administrative team.
What We're Looking For
Oversee the daily operations of the dealership office, ensuring efficient workflows and adherence to company policies and procedures.
Supervise and support the accounting and administrative team, providing coaching, training, and ongoing guidance.
Review and approve vehicle deals prior to posting, ensuring accuracy of contracts, financing, incentives, taxes, and supporting documentation.
Oversee deal posting, funding, and reconciliation processes while ensuring compliance with manufacturer, lender, and regulatory requirements.
Manage key accounting schedules, including vehicle inventory, floorplan reconciliations, factory receivables, and warranty receivables.
Support month-end and year-end closing activities by preparing journal entries, reconciliations, and financial reports.
Monitor contracts-in-transit (CIT) and collaborate with the Sales and Finance departments to ensure timely funding and issue resolution.
Oversee accounts payable, accounts receivable, bank deposits, and cash management functions.
Ensure accurate remittance and reconciliation of extended warranties, aftermarket products, and manufacturer programs.
Maintain internal controls and identify opportunities to improve office processes and operational efficiencies.
Serve as the primary resource for the dealership management system (DMS), assisting with troubleshooting, process improvements, and staff training.
Partner closely with dealership leadership to support financial performance and maintain accurate reporting.
What You'll Bring
Minimum 5 years of progressive accounting or office management experience, with at least 3 years in an automotive dealership environment.
Strong knowledge of dealership accounting principles, including deal posting, vehicle inventory, receivables, reconciliations, and month-end close.
Experience working with Reynolds & Reynolds (ERA-IGNITE) or a comparable dealership management system (DMS).
Advanced Microsoft Excel skills and proficiency with Microsoft Office applications.
Exceptional organizational, analytical, and problem-solving skills with a high level of accuracy and attention to detail.
Strong leadership and interpersonal skills with the ability to effectively support, mentor, and hold team members accountable.
Ability to prioritize multiple deadlines while maintaining a high standard of work in a fast-paced environment.
A post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field is considered an asset.
What We Offer:
- Competitive compensation and benefits package.
- Employee team building and social events.
- Learning and development programs for all team members.
- Growth potential within our organization.
- Employee discount programs.
- Foss purchase and service program.
- Employee referral and recognition programs.
Our Commitment to Equal Opportunity
At Foss Group of Companies, we are dedicated to creating a workplace where everyone feels welcome and has the opportunity to thrive. We believe that a diverse and inclusive team is not only our strength, but it also drives innovation and helps us better serve our customers and community.
We are proud to be an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, or disability. Our commitment to equal opportunity extends to all aspects of employment, including hiring, training, promotion, compensation, and benefits.
Foss Group of Companies is committed to providing an inclusive, accessible work environment. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
We are committed to fostering a culture of fairness, equity, and respect for every employee and applicant.
Should you have any questions or concerns, you can reach out to
[email protected].
