This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has an end date of March 31, 2028.
Location - Work primarily takes place at Enterprise Square, Edmonton. There will be an opportunity to work from home, up to 2 days a week, following the completion of the probationary period.
The Development and Alumni Relations team at the University of Alberta plays a critical role in fostering philanthropic support, engaging with its donor and alumni network to advance and achieve the university’s mission. As a part of the Advancement Services unit, Development Programs plays a key role in the effective delivery of project and program coordination across the various units within Development and Alumni Relations.
Reporting to the Manager, Development Programs, the Program Coordinator, Advancement and Engagement is a key member of both the Development Programs team and their assigned unit(s). They will support the Director, Engagement, offering expertise in calendaring, meeting coordination and preparation, project and program coordination, project management, report preparation and operations.
Projects are administrative in nature and focus on implementing projects/activities identified from the operational plans. Full direction on the project will be provided by the Director, Engagement, the Manager, Development Programs, or the project sponsor.
The Program Coordinator, Advancement and Engagement will spend just over half of their time supporting the Director, Engagement, on their identified initiatives and projects, and the remaining portion of the time is used to support other select program coordination needs in areas within Advancement.
The Vice-President - External Relations leads the University of Alberta’s efforts to enhance and protect its reputation locally, nationally, and globally. This role oversees the development and execution of strategic initiatives that shape how internal and external audiences perceive the university.
With a focus on communication, engagement, and relationship-building, the Vice-President provides leadership for Communications and Marketing, Alumni Relations, Advancement, and Government and Community Relations. These teams collaborate to support the university’s brand, foster donor and alumni engagement, and establish strong connections with public and community partners.
Through these coordinated efforts, the Vice-President - External Relations ensures the university’s image, influence, and impact are advanced in alignment with its mission, values, and long-term goals.
- Proactively reviews and manages the Director’s calendar and coordinates meetings with donors, administrators, academic leaders, vendors and other collaborators and handles all logistics for donor strategy sessions, unit meetings, tours and committees.
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Works closely with other program coordinators to ensure meetings are scheduled promptly, meeting documentation is prepared and reviewed in advance, action items are captured and circulated in a timely manner and outstanding actions are followed-up on.
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Coordinates and manages identified projects from start to end. Develops and implements an agreed project plan and detailed work steps for their projects. Communicates regularly and effectively with the project sponsors, providing project and initiative status updates and identifies requirements for upcoming meetings.
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Supports department operational planning, ensuring timelines, accountabilities and metrics are captured.
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Coordinates onboarding and offboarding of new team members.
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Responds to incoming calls on the main Development and Alumni Relations '0' line in coordination with the Development Programs team, addressing inquiries and routing messages to the appropriate units.
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Diploma required, post-secondary degree preferred with a minimum of 5 years professional experience.
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Preference will be provided to individuals with experience working in a fundraising environment, supporting complex and varied areas of development.
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Related administrative, program coordination or program support experience, preferably within a post-secondary institution or similarly complex environment.
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Experience with Advance or other donor data management systems is preferred.
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Demonstrates commitment to providing exemplary client-focused customer service.
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Project management experience in a deadline-oriented environment.
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Strong problem solving and critical thinking skills.
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Computer proficiency in Google applications and Excel.
Application Instructions
Click "Apply Now" to submit your resume and cover letter in one document.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
