We are currently looking for an Accounts Payable / Receivable & Contracting Admin to support the company’s Finance department.
The role exists at the helm of coordinating much of the billing and receivable activity once a client signs the contract. You would be working on several client accounts simultaneously ensuring that they are being properly invoiced for services rendered. You are resourceful and possess a flexible demeanor allowing you to relate to different personality types while ensuring that what needs to be done gets done with the client and company. This position will report to the Controller.
We invite you to join our growing and dynamic team.
The Position Duties Include:
- Process, verify, and post receipts for goods sold or services rendered.
- Review of signed proposal to understand the terms of engagement
- Assemble and track necessary billing information concerning clients
- Generate customer invoices for review, draft client contracts along with any required destruction schedules for review
- Create the final contracts and invoicing information
- Co-ordination of authorization to destroy patient records received and/or stored.
- Liaise with other departments as necessary to reconcile discrepancies in services rendered and file box inventories
- Complete monthly credit card reconciliations and post vendor invoices upon approval
- Research and resolve account discrepancies through collection calls & report findings
- Co-ordinate freight for client and vendor packages and boxes, co-ordinate 3rd party resources couriers, shipping, etc.
- Client communication to ensure that interests are aligned with company expectations and storage requirements; respond to inquiries via phone, e-mail, fax, and in-person
- Ensure that CRM and ERP information is updated in a timely manner for current status knowledge
- Enter new customer data and update changes to existing accounts in our databases
- Monitor contract renewal dates and report expiry dates for billing purposes
- Track and record monthly destructions; assist with inventory checks and destruction requests
- Maintain filing records regarding payments and account statuses, follow up with clients for contract signatures
- Perform administrative and clerical tasks, such as data entry, scanning, printing, labelling, photocopying, mailing, sending bill reminders, filing paperwork and correspondence in customer and vendor files
- Reach out to clients to ensure that everyone's interests are aligned.
- Ensure that other departments are informed of engagement particulars
- Ensure high level of customer service
- Any other task assigned, by management.
A Successful Candidate should possess the following skills:
- Strong math, typing, and computer skills, especially with Quickbooks software.
- Excellent communication, research, problem-solving, and time management skills.
- High level of accuracy, efficiency, and accountability.
- Attention to detail.
- Ability to build relationships with clients and internal departments.
- Superior phone skills (inbound and outbound)
- Clear writing skills
- Excellent command of verbal and written English
- Experience with CRM tools
- Highly organized
- Proficient in Microsoft Office (Word, Excel)
Education & Experience:
· Secondary School Diploma or Equivalent Post-Secondary (Preferred)
· Experience working in an AR/AP role (Preferred)
· Experience working with shipping/logistics companies (Preferred)
· Experience communicating with physicians, doctors’ office, and medical clinics (Preferred)
Training will be provided.
We offer a friendly, fun work environment. Come grow with us.
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Type: Full-time
Salary: Starting at $22.50/hr - Commensurate to experience
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Morning shift
- Monday to Friday: 9am to 5pm
Work remotely: No
Job Types: Full-time, Permanent, Fixed term contract
Pay: $22.50 per hour
Benefits:
- Company events
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
- Vision care
- Wellness program
Ability to commute/relocate:
- Toronto, ON M2N 5X2: reliably commute or plan to relocate before starting work (required)
Language:
Work Location: In person
