Astra Medical Clinic is seeking a highly organized, detail-oriented, and proactive Medical Office Administrator to join our growing healthcare team. This is an excellent opportunity for someone who enjoys working behind the scenes to ensure the smooth operation of a busy medical practice while supporting physicians and senior management.
Position Details
- Position: Part-Time Medical Office Administrator
- Schedule: Mondays, Wednesdays, and Fridays
- Hours: Approximately 15–20 hours per week (hours may vary slightly based on clinic needs)
Key Responsibilities
- Manage physician billings submitted to the Ontario Ministry of Health (OHIP).
- Process and manage third-party and private insurance billings.
- Reconcile payments, remittances, and cheques to ensure billing accuracy.
- Download, organize, and maintain financial and operational reports.
- Monitor and manage inventory of clinical and medical supplies.
- Manage vaccine inventory received from Public Health, including transporting vaccines between designated locations as required (a reliable vehicle is required for this responsibility).
- Coordinate meetings with pharmaceutical representatives and clinic staff as directed by management.
- Provide administrative support to senior management and assist with day-to-day operational tasks.
- Maintain accurate records while ensuring confidentiality and compliance with privacy regulations.
- Support the clinic team with additional administrative duties as required.
Qualifications
- Previous experience in a medical office or healthcare administrative setting is preferred.
- Experience with OHIP physician billing is considered a strong asset.
- Familiarity with third-party and private insurance billing is an asset.
- Strong attention to detail and excellent organizational skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and the ability to learn new software quickly.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple tasks and work independently in a fast-paced environment.
- Professional, reliable, and committed to maintaining patient confidentiality.
- Valid Ontario driver's licence and access to a reliable vehicle are required for vaccine transportation.
What We Offer
- Competitive compensation based on experience.
- Flexible part-time schedule.
- Supportive and collaborative work environment.
- Opportunities for professional growth and development.
- Meaningful work that contributes to high-quality patient care.
If you are a motivated individual who thrives in a dynamic healthcare environment and takes pride in accuracy, organization, and teamwork, we encourage you to apply.
Pay: $20.00-$22.00 per hour
Work Location: In person
