Job Overview
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role is vital in maintaining accurate financial records, managing administrative tasks, and providing exceptional support to our office operations. The ideal candidate will have strong computer skills, experience with office management, and excellent customer service abilities. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are highly valued.
Responsibilities
- Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial reporting
- Perform data entry with accuracy and efficiency to maintain up-to-date records
- Handle front desk duties such as greeting visitors, answering multi-line phone systems, and managing incoming calls with professional phone etiquette
- Maintain organized filing systems both electronically (Google Workspace, Microsoft Office) and physically for easy retrieval of documents
- Assist with administrative tasks including scheduling appointments, preparing correspondence, and proofreading documents
- Provide customer support through effective communication and problem-solving
- Support medical or dental office operations if applicable, including patient record management and appointment scheduling
- Perform clerical duties such as filing, photocopying, and managing office supplies
Requirements
- Proven experience in office administration or clerical roles, preferably in medical or dental offices
- Strong proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and general computer skills
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Experience with data entry, proofreading, and maintaining accurate records
- Exceptional customer service skills with professional phone etiquette and a friendly demeanor
- Ability to handle front desk responsibilities including multi-line phone systems and customer interactions
- Prior experience in bookkeeping or financial record management is highly desirable
- High attention to detail and strong organizational skills to ensure accuracy in all tasks
Pay: $18.00-$21.00 per hour
Benefits:
Work Location: In person
