Position Summary
The Accounts Payable Coordinator will be responsible for managing vendor invoices, processing payments, creating and tracking purchase orders, reconciling supplier statements, and ensuring the accuracy of financial records. The ideal candidate will have strong experience in Purchase Order (PO) creation, invoice processing, vendor account reconciliation, and accounts payable procedures.
Key ResponsibilitiesAccounts Payable Management
- Receive, review, and process vendor invoices accurately and in a timely manner.
- Match invoices with purchase orders and receiving documents.
- Verify invoice details, coding, approvals, and supporting documentation.
- Prepare and process weekly payment runs via EFT, cheques, or other approved payment methods.
- Maintain accurate accounts payable records and filing systems.
- Resolve invoice discrepancies and payment issues with vendors and internal departments.
Purchase Order Administration
- Create and maintain purchase orders for operational and administrative purchases.
- Ensure all purchase orders are properly approved and documented.
- Track open purchase orders and follow up with vendors regarding deliveries and invoicing.
- Monitor PO utilization and identify discrepancies between purchase orders and invoices.
Vendor Management
- Establish and maintain positive relationships with suppliers and service providers.
- Reconcile vendor statements and investigate outstanding balances.
- Respond to vendor inquiries regarding invoices and payment status.
- Maintain and update vendor information in accounting systems.
Financial Reporting & Compliance
- Assist with month-end and year-end closing activities.
- Prepare AP reports and payment summaries for management review.
- Ensure compliance with company policies, accounting standards, and tax regulations.
- Support audits by providing required documentation and financial records.
Administrative Support
- Maintain accurate electronic and physical financial records.
- Assist with data entry and general accounting support tasks.
- Collaborate with operations, dispatch, maintenance, and management teams to ensure financial accuracy.
QualificationsEducation
- Diploma or Degree in Accounting, Finance, Business Administration, or a related field preferred.
- Equivalent work experience will be considered.
Experience
- Minimum 2-3 years of Accounts Payable experience, preferably within transportation, logistics, trucking, or supply chain industries.
- Strong experience with Purchase Order creation and management.
- Proven experience in invoice processing, vendor reconciliation, and payment processing.
- Experience working with accounting and ERP systems.
Skills & Competencies
- Strong understanding of accounts payable principles and procedures.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Excel, Outlook, and accounting software.
- Strong organizational and time management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Excellent communication and problem-solving skills.
- Ability to work independently and in a team environment.
Preferred Qualifications
- Experience in the transportation or trucking industry.
- Knowledge of GST/HST regulations and invoice verification procedures.
- Experience with accounting software such as QuickBooks, Sage, Microsoft Dynamics, or similar ERP systems.
Pay: $19.00-$20.00 per hour
Benefits:
- On-site parking
- Paid time off
Work Location: In person
