Job Summary
We are seeking a detail-oriented and customer-focused Automotive Deals Administrator to join our dealership team. An Automotive Deals Administrator is responsible for managing the administrative and accounting processes connected to new, used and wholesale vehicle sales within the dealership. This includes ensuring compliance, accuracy, and timely processing of all deal-related paperwork and records. The ideal candidate will manage deal paperwork, facilitate smooth transaction processes, and support sales operations.
Responsibilities
- Accurately process and post retail wholesale, fleet, and dealer trade vehicle deals, including reconciliation of sales data. Prepare, verify, and submit necessary vehicle deal documentation to manufacturers, lenders, and internal departments for each sale.
- Maintain and organize deal files and lease files, ensuring all required paperwork is complete and compliant with internal and legal standards.
- Regularly reconcile schedules, such as after-market purchases and inventory, and conduct monthly audits as needed.
- Follow up with dealership management and sales staff to resolve outstanding documentation or discrepancies
- Support month-end-closing activities and assist in preparing reports for management review.
- Act as a key liaison between the dealership’s sales, accounting, and support services teams to ensure seamless deal processing.
- Reconcile the records of the administration department with those of the sales department.
- Prepare a daily report on sales contracts.
- Accurately process and post in-house leases.
- Record lease payments and update lease amortization schedules on a monthly basis.
- Reconcile and authorize the payment of commissions.
- Manage warrantees receivable by accurately recording receipts and payments and following up on long out-standing balances.
Experience
- Prior experience in the automotive industry or dealership environment is preferred
- Excellent customer service skills with a professional demeanor
- Solid math skills
- Familiarity with dealership management software or CRM systems, particularly Reynolds and Reynolds, is a plus.
Please note that the dealership is not on a public transit route. You will need your own means of transportation to get to and from work each day.
Accommodation will be provided upon request.
Pay: $55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Store discount
Work Location: In person
