LEGEND OILFIELD SERVICES LTD
POSITION TITLE: Accounting Clerk/Admin Assistant
JOB TYPE: Part-time, (Monday to Friday, 40 hours per week)
Job description
This is a part time, permanent role leading to full time role. The following are the primary day to day responsibilities of the position:
ADMIN ASSISTANT
- Greet Legend’s visitors with courtesy, friendliness, and professionalism
- Answer and direct calls in a courteous and professional manner
- Distribute all incoming and outgoing mail and courier packages
- Ensure stationery, coffee room, and printer supplies are stocked
- General clean up and restocking of supplies
ACCOUNTING CLERK
- Expeditious and accurate completion of high volume of payables
- Matching purchase orders/authorizations and receiving documents with invoices.
- Accurately coding supplier invoices with appropriate general ledger expense code
- Enter on a daily basis approved payable invoices into the system
- Reconcile invoices to supplier statements and trouble shoot, if necessary.
- Generate monthly AP Aging Report for review with management
- Process weekly payment run.
- Create EFT/wire payments, post payments into Accounting System.
- Scan cheques, EFTs, wire payments and backup into Axon.
- Prepare manual payments as required.
- Reconcile AP ledger to ensure all payments are accounted for and properly posted
- Respond to all internal and external A/P enquiries.
- Scan and send copies of A/P invoices charged to balance sheet and intercompany accounts
- Provide copies of A/P invoices and backups for owner-operator and chargeback
- Scan documents into Axon (i.e. credit applications, employee expenses, etc.).
- Assist with vendor account creation and credit application review
- Create and maintain effective rapport with our supplier base
- Support development and continuous improvement of systems and processes
The following are the required competencies for the position:
- Minimum 2 years experience in accounting and administration role
- Proven working experience as accounting clerk doing AP, and receptionist
- Good understanding of accounting principles
- Proven data entry skills and ability to calculate, post and manage financial records
- Proficiency in MS Office (Excel and Word) and experience in Axon, an advantage
- Strong attention to detail and high degree of accuracy
- Exceptional written and verbal communication skills
- Must be flexible, open to new tasks, and able to multi-task effectively
Benefits:
- Dental care
- Extended health care
Ability to commute/relocate:
- Devon, AB T9G 2A1: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Bookkeeping: 1 year (preferred)
- General Accounting: 1 year (required)
- Accounts payable: 1 year (required)
- Accounting software: 1 year (preferred)
Work Location: In person
