POSITION OVERVIEW
A leader in palliative care services, Hospice of Waterloo Region delivers hospice community and residence supports throughout Waterloo Region. This position is responsible for administrative support and accurate processing of financial transactions for the Kitchener Conestoga Rotary Club (KCRC). This is an on-site position working four hours a day, twice per week.
POSITION SPECIFIC RESPONSIBILITIES
Bookkeeping and support services for two Kitchener-Conestoga Rotary entities, the Club and Community Aid Fund. Tasks include:
- Process all accounts payable/receivable entries to correct classifications in Quickbooks accounting software
- Post accounts receivable entries to ClubRunner software
- Obtain approvals and issuing cheques twice per month and arranging for signtures
- Enter VISA bills and ensuring adequate back-up is provided for each entry
- Bill members for quarterly dues that include special events and lunches
- Process all donation cheques for Community Aid Fund
- Complete all bank deposits
- Complete bank reconciliations monthly
- Produce monthly financial reviews and quarterly financuial statements
- Apply for HST Public Service Bodies Rebate bi-annually
- Connect with the treasurer regarding any discrepancies
Administrative support services for Kitchener-Conestoga Rotary Club. Tasks include:
- Point of contact for the KCRC telephone number and e-mail address
- Distribute requests to appropriate club member
- Receive mail and forward to appropriate club member
Donor Management Software (DMS) Entries and Tax Receipting
- Entering all donation/events revenue into donor software (DMS)
- Ensuring all postings match to totals received
- Issuing tax receipts in a timely manner
Event Administrative Support
Turkey Drive Administrative Support (Sep – Jan)
- Attend virtual meetings
- Issue weekly ‘revenue to date’ reports
- Create giving pages in Canada Helps Software for each member
- Upload and Enter donations into DSM
- Issue tax receipts in a timely manner
Lobsterfest Administrative Support (Feb-June)
- Attend virtual meetings
- Create invoices for sponsorships and enter sponsors into Eventbrite software
- Issue weekly ‘revenue to date’ reports
- Coordinate seating for sponsor tables and attendees, as per layout provided
- Attend event and mange registration and seating assignments
- Issue tax receipts as per treasurer calculation after the event
- Fill in HST refund as per treasurer calculation
Golf Tournament Administrative Support (June – Sep)
- Create invoices for sponsorships and enter sponsors into Eventbrite software
- Issue weekly ‘revenue to date’ reports
- Issue tax receipts as per treasurer calculations after the event
REQUIRED QUALIFICATIONS AND EXPERIENCE
- Minimum 3 years prior experience in bookkeeping/accounting.
- Post secondary certificate or degree in bookkeeping
SKILLS AND ATTRIBUTES
- High degree of accuracy
- Strong attention to detail
- Excellent communication skills, which includes; courtesy, tact, discretion, providing detailed explanations, interpretation and diplomacy.
- Ability to adapt to changing requirements and environment.
- Ability to manage time and quality pressures.
- Self-motivated, committed, very organized and sensitive to the needs of stakeholders
Please apply through Indeed and send resume to [email protected] quoting Accounting (Part-time).
Hospice Waterloo Region is an equal opportunity employer. Only those candidates selected for an interview will be contacted.
Pay: $30.00 per hour
Benefits:
- Casual dress
- Company events
- Employee assistance program
- Flexible schedule
- On-site parking
- Paid time off
Flexible language requirement:
Ability to commute/relocate:
- Waterloo, ON: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Bookkeeping: 3 years (preferred)
- AP/AR: 3 years (preferred)
Work Location: In person
