ADMINISTRATIVE ASSISTANT
LET US INTRODUCE OURSELVES!
Sigfusson Northern, historically a family-owned business, has entered its 4th generation of ownership encompassing employee participation. Our primary focus is building strong and lasting relationships with our employees, our clients, and the communities we serve. Ongoing growth and diversification have positioned Sigfusson Northern at the forefront of heavy civil construction and general contracting, known for our ability to overcome any obstacle. Tough, reliable, and quality-driven, we consistently deliver the highest value. We know the north. We are multi-faceted. We help lift communities. We embrace new technology. And we are highly skilled.
WHAT THE ROLE IS ALL ABOUT!
Join our administration team in a role that blends organization, service, and variety. This position is ideal for someone with a strong administrative mindset who enjoys supporting people, coordinating details, and contributing to a well‑run office environment. From greeting visitors to assisting with travel, events, and office operations, you’ll play an important role in the day‑to‑day success of our organization. This is an in‑office role based in Winnipeg, Monday to Friday, 8:00 a.m. to 4:30 p.m.
ESSENTIAL CONTRIBUTIONS WE NEED FROM YOU!
- Customer Service: Provide friendly, professional service to all guests and employees, ensuring a welcoming office experience.
- Reception & Phone Support: Answer, screen, and appropriately route phone calls and serve as a first point of contact for office inquiries.
- Travel Coordination: Assist with booking travel arrangements for employees, including flights, accommodations, and itineraries, in line with company guidelines
- Office Operations: Support day-to-day office operations by coordinating supplies, monitoring inventory, and maintaining organized, functional common areas
- Facilities Coordination: Submit, track, and follow up on facility service requests (e.g., repairs, maintenance issues, seasonal upkeep) and liaise with building management and vendors as needed
- Event Planning: Assist with the planning, coordination, and on-site execution of internal events, meetings, and employee engagement activities.
- Mail Handling: Manage incoming and outgoing mail, packages and courier services efficiently.
- Administrative Support: Perform accurate data entry, assist with expense reporting, and complete routine administrative tasks.
- Team Collaboration: Work cross-functionally to support departments and contribute to smooth office operations.
WHAT WILL MAKE YOU A POSITIVE IMPACT?
- Experienced Administrator: 2+ years of experience in a high-volume administrative or office support role.
- Travel Coordination: Experience assisting with business travel bookings is considered a strong asset.
- Confidentiality & Discretion: Proven ability to handle sensitive and confidential information.
- Customer Service Excellence: Strong commitment to providing a positive and professional service experience.
- Microsoft Office Proficiency: Strong working knowledge of Word, Excel, Outlook, and calendar management.
- Highly Organized: Excellent organizational and time‑management skills with the ability to manage multiple priorities
- Facilities & Vendor Coordination: Comfortable liaising with vendors, building management, and service providers to coordinate office needs.
- Event Support & Logistics: Experience assisting with meeting and event logistics, including setup and coordination.
- Clear Communicator: Strong verbal and written communication skills.
- Detail‑Oriented & Accurate: High level of attention to detail in administrative and data‑related tasks.
- Proactive & Adaptable: Takes initiative, anticipates needs, and responds well to changing priorities.
- Collaborative Team Player: Builds positive working relationships across teams and with external contacts.
- Deadline‑Driven: Able to work under pressure and meet deadlines in a fast‑paced environment.
READY TO JOIN US?
If you are ready to send us your application, please click Apply, attach your resume and submit it directly to our People & Culture team.
Only those moving forward in the process will be contacted by our dynamic team of Recruiters!
EQUAL OPPORTUNITY EMPLOYER? YOU BET!
The finalized base pay for a successful candidate at Sigfusson Northern is determined based on several job-related influences such as experience, training, market demands, location, role expectations etc.
Sigfusson Northern is proud to be an employer who provides equal opportunities. Our team is successful because we consist of individuals from all backgrounds who contribute diverse experiences, perceptions, and skillsets that allow our company to continuously develop, grow, and succeed.
CAREER GROWTH? ABSOLUTELY!
We are known to work on challenging yet exciting projects, and we know our success comes from our people. Growth opportunities are available and your personal and career growth are a top priority for us. We are confident you will elevate your skillset and be provided with continuous learning opportunities throughout your entire career with Sigfusson Northern.
MENTAL, PHYSICAL, & FINANCIAL HEALTH FOCUS? ALWAYS!
WE CARE is one of our core values and we truly care about your mental, physical, and financial health. Time to recharge? Yes. We have a great work-life balance initiative which includes a competitive vacation program and flexibility. Competitive salaries & benefits? Yes. We are always ensuring our employees are taken care of and we offer an appealing compensation and benefits package, along with additional perks. Financial support? Sigfusson Northern provides access to financial outlets and has educational sessions to assist our employees with financial planning and preparation. We care about your future!
A COLLABORATIVE, MOTIVATING, AND FUN ENVIRONMENT? OF COURSE!
In your first few days, it’s all about getting settled in, meeting your new teammates, and ensuring you have everything you need to be successful in your role. We care about first impressions, and we want to make sure you have the best one. Our onboarding experience is something we take seriously, and we want you to feel valued as soon as you walk through the door. We continuously put on exciting company events, celebrations, and have recognition programs to show our employees that we appreciate them, and we encourage collaboration, and a dynamic, strong, and positive workplace culture.
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
