The Events Coordinator is responsible for planning, coordinating, promoting, and executing RED Mountain Resort's year-round calendar of events. Working closely with the Director of Sales & Marketing, this role is responsible for delivering exceptional guest experiences that enhance the RED brand, increase visitation, support revenue generation, and strengthen community engagement.
This position combines event strategy with hands-on execution and requires an organized, collaborative individual who can manage multiple projects simultaneously while working effectively with internal departments, sponsors, volunteers, community partners, and third-party event organizers.
Key Responsibilities
Event Planning & Execution
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Coordinate and execute RED's year-round event calendar, including winter, summer, bike park, community, and staff events.
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Assist in developing new events that align with RED's strategic objectives and brand.
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Lead event logistics from planning through post-event evaluation.
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Collaborate with internal departments, community partners, tourism organizations, and sponsors, to clearly define event operating plans.
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Coordinate venue setup, registration, signage, equipment, and event infrastructure.
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Organize event volunteers, staffing requirements, and day-of-event operations.
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Ensure all waivers, permits, insurance requirements, and sanctioning body requirements are completed.
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Lead pre-event meetings and post-event debriefs.
Marketing & Promotion
Working alongside the Marketing team, the Events Coordinator will:
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Develop event marketing briefs and promotional timelines.
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Curate content for website updates, event listings, email campaigns, and social posts.
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Assist with media hosting and sponsor activation.
Partnerships & Sponsorship
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Coordinate sponsor deliverables and event activations.
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Maintain relationships with community organizations and tourism partners.
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Support the acquisition of sponsorships for signature events.
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Serve as the primary liaison for approved third-party event organizers.
Budget & Administration
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Assist in preparing annual event budgets.
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Track event revenues and expenses.
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Process invoices and maintain accurate financial records.
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Prepare post-event reports including attendance, financial performance, guest feedback, and recommendations.
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Maintain the annual event calendar.
Volunteer Program
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Recruit, train, schedule, and recognize event volunteers.
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Maintain volunteer communications throughout the season.
Experience & Qualifications
Education
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Diploma or Degree in Event Management, Tourism, Recreation, Marketing, Business, or related field.
Experience
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3+ years coordinating events.
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Experience in tourism, recreation, festivals, or mountain resorts preferred.
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Experience managing multiple projects simultaneously.
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Budget tracking experience.
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Experience working with volunteers.
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Experience working with sponsors and community partners.
Skills & Abilities
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Exceptional organization and attention to detail.
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Strong written and verbal communication.
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Project management.
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Problem solving.
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Relationship building.
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Ability to work under pressure.
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Comfortable working outdoors in all seasons.
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Passion for mountain culture and outdoor recreation.
Physical and Other Requirements
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Maintain a flexible schedule to support the operational demands of year-round events, including long shifts, evenings, weekends, holidays, and variable hours during peak event periods.
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Ability to lift up to 50 lbs.
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Ability to work outdoors for extended periods in varying weather conditions.
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Advanced skier or snowboarder.
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Mountain bike experience is considered a strong asset.
Salary Range
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$55,000 - $65,000 annually.
