Job Title: Senior Accounts Receivable & Payable Specialist
Status: Permanent Full-Time
Department: Finance
Reports to: VP, Finance
Location: Etobicoke, ON
Helmitin has been a leader in the research, development, and manufacturing of industrial adhesives for over 100 years. The corporate head office is in Toronto, Ontario with manufacturing sites in Canada and the US. We are experiencing exciting growth and are expanding our knowledge base to support and continue with our strategic plan.
Our mission is to create an inspiring, positive and safe workplace, and practices meant to reinforce Helmitin’s long-held belief in conducting business with both integrity and concern for the environment.
We are seeking a highly experienced Senior Accounts Receivable & Payable Specialist with at least 7 years of hands‑on experience. This role is heavily focused on accounts receivable and customer collections, which is critical to the organization’s cash flow.
The ideal candidate understands the realities of manufacturing and distribution—PO‑based invoicing, pricing discrepancies, freight charges, partial shipments, and customer deductions—and is comfortable working cross‑functionally with sales, operations, and shipping to resolve issues quickly and accurately.
KEY ACCOUNTABILITIES:
Accounts Receivable & Collections
- Manage full‑cycle accounts receivable, including invoicing, cash application, aging, and reconciliations
- Take full ownership of customer collections, with consistent and proactive follow‑ups on past‑due accounts
- Work directly with customers to resolve payment delays related to pricing disputes, deductions, freight charges, short shipments, or PO discrepancies
- Monitor customer payment terms, credit limits, and aging balances
- Maintain clear documentation of collection efforts and escalate risk accounts when necessary
- Coordinate with sales and operations to resolve billing issues while holding firm on payment expectations
Accounts Payable
- Process high volumes of vendor invoices related to materials, freight, utilities, and services
- Match invoices to purchase orders and receiving documents
- Investigate and resolve discrepancies with vendors and internal teams
- Prepare and support timely AP payment runs while maintaining proper controls
General Accounting, Reporting & Systems
- Maintain accurate AR and AP sub‑ledgers and aging reports
- Reconcile customer and vendor accounts
- Assist with month‑end close activities related to AR/AP
- Work efficiently within ERP systems, accounting software, and Excel
- Understand and navigate system workflows common in manufacturing and distribution environments
- Identify opportunities to improve AR/AP processes, efficiency, and controls
POSITION REQUIRMENTS:
- Minimum 7 years of experience in Accounts Receivable and Accounts Payable
- Prior experience in manufacturing or distribution strongly preferred
- Proven strength in customer collections is essential
- Strong understanding of PO‑based invoicing and operational billing issues
- High attention to detail with strong organizational and time‑management skills
- Confident, professional communication style when dealing with customers and vendors
- Strong systems aptitude and comfort working in ERP/accounting software
- Solid Excel skills
WHAT WE’RE LOOKING FOR:
- Someone who takes full ownership of AR and AP responsibilities
- A reliable, detail‑driven professional who follows through
- Comfortable pushing for payment while maintaining professional customer relationships
- Efficient, process‑minded, and systems‑savvy
- A long‑term contributor who wants to excel in a critical operational role
Competitive salary with comprehensive benefits, company paid RRSP, bonus eligibility, company events, and more.
Helmitin is an equal opportunity employer and values diversity in our workplace. Reasonable accommodations are available upon request throughout our recruitment and selection process. Our employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity. All personnel involved in hiring, promotion, transfers, etc. are made aware of their responsibilities in support of these corporate goals.
Job Types: Full-time, Permanent
Pay: $60,000.00-$80,000.00 per year
Benefits:
- Company events
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Tuition reimbursement
Ability to commute/relocate:
- Etobicoke, ON M8Z 5K7: reliably commute or plan to relocate before starting work (required)
Experience:
- manufacturing or distribution: 1 year (preferred)
- Accounts payable: 5 years (required)
- Accounts Receivable: 7 years (required)
- customer collections: 5 years (required)
Work Location: In person
