Reporting to the Supervisor, Talent Acquisition, the Human Resources (HR) Assistant provides front-line customer service to employees and serves as the primary point of contact for external inquiries. The HR Assistant provides administrative support to the recruitment function and assists Human Resource Services with a variety of administrative and operational activities.
Responsibilities:
- Support the recruitment process, including coordinating job postings and advertising across various platforms, serving as the primary contact for applicants, and providing timely communication and updates throughout the recruitment process
- Schedule candidate interviews and testing, liaise with appropriate recruiter to confirm logistics, and administer a variety of position specific assessments as required
- Assist with the various aspects of the full cycle recruitment and onboarding process for seasonal hires
- Provide front-line customer service (in-person, email, phone) for all general inquiries and correspondence
- Ensure the office environment remains organized, clean, and well-maintained, including monitoring inventory levels and ordering office supplies
- Support the branch budget and invoicing process
- Maintain branch records and coordinate branch scheduling
- Maintain branch files in accordance with the Corporate Records Management Program and City’s Records Retention By-law
- Support and demonstrate the City of Oshawa core values of Authenticity, Courage, and Trust
- Other duties as assigned
Requirements:
- Knowledge and skills normally associated with completion of a three (3) year college diploma in Business Administration – Human Resources plus a minimum of two (2) years relevant HR administrative experience; or have an equivalent combination of education and relevant experience
- Working towards the designation of Certified Human Resources Professional (CHRP) is an asset
- Experience in relevant software applications (e.g. Microsoft Office, PeopleSoft, Dayforce, Versatile, Applicant Tracking Systems, online candidate testing platforms)
- Excellent customer service, interpersonal and communication skills and a high degree of professionalism and discretion in dealing with confidential and sensitive situations
- Strong organizational and administrative skills, with the ability to conduct thorough research, apply sound reasoning, and analyze information effectively to support decision-making
- Ability to meet deadlines and work independently and effectively despite frequent interruptions
As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.
What the City Offers:
- Competitive salary
- Comprehensive benefits package
- Pension (OMERS)
- Professional development opportunities and/or education reimbursement
- Paid professional association membership for certification maintenance
- Free on-site parking
- Employee perks and wellness programming
