Position Summary
This position is responsible for the accurate and timely processing of payroll within a computerized payroll system. The Payroll Specialist oversees the full payroll cycle of all the dealerships in the group, including collection and verification of timekeeping information, incorporation of deductions, preparation of reports, third-party remittances, Records of Employment, and resolution of employee payroll and vacation related matters. The role ensures compliance with the Employment Standards Act, 2000 and applicable federal requirements.
Position Duties and Responsibilities
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Maintain payroll information by collecting, calculating, and accurately entering payroll data
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Enter, update, and verify employee payroll data including direct deposit, deductions, and personal information
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Process semi monthly payroll, including commissions, bonuses, and incentive pay where applicable
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Prepare payroll reports summarizing earnings, taxes, deductions, leave, disability, and non-taxable benefits
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Review and resolve time sheet discrepancies; obtain supervisory approval where required
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Respond to employee payroll inquiries and provide accurate information in a timely manner
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Update payroll records for changes in wage rates, benefits, exemptions, job titles, and departmental transfers
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Calculate and remit statutory deductions (CPP, EI, income tax) in accordance with Canada Revenue Agency requirements
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Coordinate and reconcile WSIB/WCB, short-term and long-term disability claims; liaise with HR, managers, and external agencies
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Calculate salary adjustments, increments, and vacation pay in accordance with Ontario legislation
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Prepare and issue Records of Employment (ROEs) in line with Service Canada guidelines
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Reconcile year-end payroll, including taxable benefits; prepare and issue T4 slips
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Maintain records of attendance, leave, and overtime using payroll systems
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Ensure proper general ledger coding and reconciliation for payroll entries
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Assist with audits and provide payroll documentation as required
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Perform other administrative duties as assigned
Qualifications & Certifications
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Post-secondary education in Payroll, Accounting, or related field
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Payroll Compliance Practitioner (PCP) designation or working towards it is an asset
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Minimum 4+ years of payroll experience, preferably in a dealership or similar environment
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Proficiency in and Microsoft word and Excel
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Strong knowledge of Ontario payroll legislation and compliance requirements
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Experience with PBS system is an added advantage
We are an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes. We comply with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.
Accommodation is available upon request for candidates participating in all aspects of the selection process.
