Grant Coordinator - Office of Research & Innovation - FT Admin Temp
- (36050)
Find Your Spot at Humber
At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance, we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.
To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.
If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of ‘building brilliance’, in one of Canada’s preeminent higher education institutions, then here is your opportunity to join our dynamic team.
Job Details:
Position Title: Grant Coordinator
Status: FT Admin Temp
Hours: 37.5 hours per week
Faculty/Department: Office of Research and Innovation
Campus/Location: North Campus
Minimum Starting Salary: $77,741.00 (+4% vacation pay)
About the Office Of Research and Innovation at Humber:
Humber Polytechnic’s Research and Innovation department serves as a vibrant center for creativity, collaboration, and transformative ideas. We prioritize building strong partnerships and engaging with stakeholders to drive impactful initiatives. With a steadfast commitment to research excellence, we empower a diverse community of researchers, innovators, and thought leaders, fostering meaningful contributions within our institution and the wider community.
About the Grant Coordinator Role:
Reporting to the Senior Research Grants Specialist, the Grant Coordinator is responsible for supporting a wide range of pre-award applied research and innovation activities. The incumbent develops and maintains efficient internal process that facilitate high-quality grant proposal submissions and effective coordination between the institution, partners, and funders. The incumbent coordinates, tracks, and monitors all pre-award grant activities including initial start-up requirements, application status reports, and project budgets. The incumbent develops templates, tools, and guidance materials to streamline proposal preparation, supports internal review committees, and coordinates approvals for grant submissions. The incumbent gathers and manage data related to Humber grant activity and keep abreast of current technology, partnership and grant prospects. The incumbent also contributes to data management, record keeping, and the tracking key performance indicators.
Key Responsibilities:
Internal Processes
- Develops a systematic grant review & submission process for a variety of grant programs.
- Creates templates for salary and cost information, program descriptions and contact information commonly used for grants.
- Administers internal grant review committees, including scheduling meetings, preparing documentation, and communication.
- Manages the internal notice of intent to apply process and ensures compliance with institutional timelines and requirements.
- Creates and manages internal files and records for each submission.
- Manages internal approval workflows to ensure alignment with grant deadlines.
- Coordinates with post-award team to ensure smooth transition when funding is awarded.
- Develops templates, checklists, and guidance documents for proposal preparation.
- Maintains internal databases/portals for upcoming grant deadlines.
- Monitors and determines on-going eligibility of faculty members for various grant opportunities.
- Researches and recommends enhanced administrative management procedures and policies and keeps current with best practices in grant management.
- Assist with the routing of agreements to ORI staff, Industry Partners, and the institution’s legal team.
Grant Support
- Works with project stakeholders, including faculty members and external partners, to identify research funding opportunities.
- Provides expert advice to develop and complete research funding proposals.
- Assists in drafting and reviewing research proposals and budgets and executing research plans.
- Maintains relationships with existing and prospective research partners, including industry, community and academic organizations.
- Coordinates the external funding application system; updates relevant guidelines and processes as needed.
- Assists in the full range of activities required to prepare, submit, grant proposals to foundation, governmental and corporate sources.
- Assists with researching foundations and corporations to evaluate potential funding opportunities.
- Assists with marketing initiatives with respect to current grant opportunities.
Reporting
- Maintains a stable reporting effort, monitoring missing or erroneous data, tracking its sources and working with operations and management to resolve or minimize immediate and future issues.
- Acts as a key resource and lead metrics collection/tracking/reporting of grant application deliverables and activities for foundation/corporate/governmental donors and Humber policies and procedures.
- Collects and reports on departmental deliverables and metrics for internal and external stakeholders, including government agencies and professional organizations.
- Provides regular updates and reports on grant application results to ORI staff and leadership.
- Tracks submissions and confirmations.
About You:
You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading:
Education
- Bachelor’s degree in business administration or a related field.
Experience/Skills
- Project management
- Budget development and management skills
- Experience with Tri-Council and/or foundation research grants
- Excellent computer software skills (especially MS Office, and data analysis programs)
- Excellent written and oral communications skills including public speaking.
- Excellent listening skills, conflict resolution, negotiation skills, client relationship management.
- Ability to promote excellent working relationships with both academic and non-academic staff.
- 1-2 years of progressively responsible data analysis and administration experience.
- Knowledge and experience within a post-secondary or educational administration environment is considered an asset.
- Proven expertise in usage of MS Office Suite, especially Excel and PowerPoint, and related compensation data management tools.
If this sounds like you, we’d love t hear from you! At Humber Polytechnic we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!
What’s In it for you?
- An opportunity to have an impact with a post-secondary institution, poised to do great things.
- Diverse, hard-working, committed team of people who care about each other.
- Tools and technology that will allow you to succeed at your job.
- Amazing perks
- Highly supportive work culture
We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted.
Equity, Diversity, and Inclusion
Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.
Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.
Accommodation
Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.
Anti-Discrimination Statement
At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment ([email protected]).
Hours Per Week 37.5
Position Type FT Administration
Work Locations North Campus 205 Humber College Blvd. Etobicoke M9W 5L7
Job Family Public Safety and Security
Duration of Need Until May 26, 2027
Deadline to Apply June 3, 2026
Job Posting 5/21/26
Department Office of Research & Innovation
