Description:
JOB SUMMARY
This is a contract position, estimated 2 months duration, 5 hours per-week on-site.
Under the supervision of the Business Performance Manager, Innovation and Transformation, the Administrative Assistant is responsible for general office tasks supporting electronic patients’ files management.
DUTIES AND RESPONSIBILITIES
- Digitalize patients’ files and ensure robust, clear and easy access to digital files.
- Operate office equipment such as computers and scanning equipment to complete tasks.
- Receive paper patient files and maintain its privacy and confidentiality.
- Prepare documents for scanning.
- Inspect the quality of scanned output regularly.
- Manage and store files on a computer.
- Report on progress to supervisors and raise concerns and issues with the scanning equipment to technicians.
- Produce forms and correspondence as required.
- This position requires strict confidentiality of patient health information.
Qualifications:
QUALIFICATIONS
- Completion of post secondary education ideally in business or healthcare
- Demonstrated experience in using Microsoft office (outlook, word, excel)
- Experience working in a fast pace administrative role requiring multi-tasking and meeting tight deadlines.
Other Skills and Abilities
- Highly organized with great attention to details.
- Very good communication skills.
- Ability read and interpret documents in English and French (preferred)
- A self-starter and able to work on own initiative
- Ability to work with all teams, Information Systems teams, Business teams
- Ability to work collaboratively as well as individually
Physical Demands
- Use computer and other equipment and reach with hands and arms.
- Vision requirements include close vision, colour vision, night vision, peripheral vision, depth perception and the ability to adjust focus.
- Lifting required as per employee capacity, employee must notify Supervisor regarding any health issues that may affect ability to lift.
At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.
At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.
