Accounting Clerk Job Description
Position Summary
The Accounting Clerk is responsible for the accurate processing, recording, and reconciliation of all financial transactions across two divisions: Marche Leo’s Grocery Store & Warehouse Division. This role ensures that all accounting processes are completed in accordance with established timelines, internal controls, and IFRS standards. The position requires a high level of organization, attention to detail, and the ability to manage high transaction volumes across retail, warehouse distribution, and restaurant operations.
Core Responsibilities
1. Record Keeping & General Ledger Maintenance
Marche Leo’s Grocery Store & Warehouse Division:
- Record daily sales, supplier invoices, inventory movements, and inter-warehouse transfers.
- Maintain detailed inventory-related accounting records, including cost of goods sold (COGS), shrinkage, spoilage, and adjustments.
- Reconcile supplier statements with purchase orders, receiving documents, and invoices.
- Track and record warehouse operating expenses, logistics costs, and bulk purchasing entries.
2. Accounts Payable (AP)
Marche Leo’s Grocery Store & Warehouse Division:
- Process high-volume vendor invoices for grocery suppliers, distributors, and logistics providers.
- Match invoices to purchase orders and receiving reports (3-way matching).
- Monitor due dates and ensure timely payments to maintain supplier relationships and credit terms.
- Handle discrepancies such as pricing differences, missing shipments, or damaged goods.
- Manage bulk purchasing payments, early payment discounts, and vendor rebates.
3. Accounts Receivable (AR)
Marche Leo’s Grocery Store & Warehouse Division:
- Monitor and record receivables from wholesale customers, bulk buyers, and business accounts.
- Generate and issue invoices for wholesale and distribution clients.
- Track outstanding balances and follow up on overdue accounts.
- Reconcile customer accounts and resolve discrepancies.
- Maintain accurate aging reports and escalate delinquent accounts.
4. Financial Reporting & Analysis
- Assist in the preparation of monthly, quarterly, and annual financial statements for both divisions.
- Prepare division-specific reports, including:
- Sales and revenue analysis (retail vs restaurant)
- Food cost and inventory variance reports
- Expense tracking and budget comparisons
- Support audit processes by providing documentation and reconciliations.
- Assist with tax filings, including HST tracking and reporting for both retail and restaurant operations.
5. Data Entry & Bookkeeping
- Accurately input high volumes of financial data into accounting systems.
- Maintain organized digital and physical filing systems for invoices, receipts, and financial records.
- Perform regular bank, credit card, and cash reconciliations.
- Prepare and post journal entries, accruals, and adjustments.
6. Communication & Coordination
- Liaise with store managers, warehouse supervisors, and restaurant management regarding financial matters.
- Communicate with vendors and suppliers to resolve billing and payment issues.
- Work with external accountants, auditors, and financial consultants as required.
- Provide clear and timely financial information to management.
7. Administrative & Operational Support
- Maintain organized accounting records for both divisions.
- Assist with payroll data preparation, including timesheet verification and tip allocations.
- Support internal audits and compliance checks.
- Contribute to process improvements and implementation of accounting controls.
Qualifications
- Post-secondary education in Accounting, Finance, or Business Administration (or equivalent experience), with a minimum of 3+ years in bookkeeping or accounting; experience in retail, grocery, warehouse, or restaurant environments is preferred.
- Strong knowledge of accounting principles and IFRS, with hands-on experience using accounting software (e.g., QuickBooks, Sage, or Xero) and advanced Microsoft Excel skills.
- Proven ability to reconcile accounts, analyze discrepancies, and maintain accuracy in high-volume transaction environments.
- Highly organized with the ability to manage competing priorities across multiple divisions and meet deadlines.
- Effective communication skills, with the ability to work collaboratively with internal teams, vendors, and external stakeholders.
- Demonstrates professionalism, integrity, and strict adherence to confidentiality and internal controls; payroll and multi-entity experience are considered assets.
Key Performance Expectations
- Timely and accurate processing of AP and AR transactions.
- Strong vendor and customer account management.
- Accurate financial reporting and reconciliations.
- Compliance with internal controls and IFRS standards.
Ability to support both divisions efficiently without service disruption.
Job Type: Full-time
Pay: $40,000.00-$50,000.00 per year
Benefits:
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
