Administrative Assistant (Lab Services)
About the Job
Reporting to the Manager of Lab Services, the Administrative Assistant is one of two administrative positions that support our customers and 12-member lab team. The lab services the agricultural community, municipalities and homeowners.
This role keeps the lab running smoothly by providing efficient, accurate, and friendly service during sample drop-offs, payments, and billing.
Hours are 8:00 a.m. to 4:30 p.m., Monday to Friday, fully on-site in Bible Hill.
What you’ll do
- You are the primary point of contact for customer drop-offs and coordinate delivery with other locations
- Receive, log, and label incoming samples following established laboratory protocols
- Process in-person payments, submit invoice requests, and collaborate with the finance department on daily transactions
- Manage front-of-house communications including phone lines, general email inquiries, mail distribution, and courier packages
- Format or create documents as required using Microsoft Office 365
- Monitor laboratory supply levels and proactively initiate orders to maintain optimal stock
- Maintain an organized and accurate filing system
- Other administrative duties to support daily laboratory operations may be assigned
What’s needed
- Positive attitude and a strong focus on helping customers and the team
- Ability to handle busy or high-pressure situations effectively
- Eagerness to learn established procedures and suggest ways to improve them
- The successful individual demonstrates strong judgement and initiative, keen attention to detail, and a highly organized, collaborative approach to teamwork
- High school diploma or equivalent; an administrative specialist diploma is preferred
- Minimum of 5 years’ experience in an administrative position or equivalent role
- Excellent time management and ability to balance multiple competing priorities
- Strong communication skills, able to coordinate across teams, and engage with clients
- Proficient with Microsoft Office (Excel, Word, Outlook); proficiency and high-level accuracy with other laboratory data entry systems such as a Laboratory Information Management System (LIMS) is an asset
- Has a ‘can-do’ attitude when working with colleagues and clients
Why Perennia
We offer a competitive compensation package which includes base salary, extended health care benefits, Health Care Spending Account, personal days, three weeks of vacation from your start date, and RRSP contribution matching.
Learn more at www.perennia.ca
How to apply
To apply for this exciting position at Perennia, please email a combined PDF or Word cover letter and resume clearly noting relevant experience, compensation expectations and a potential start date, by noon on August 7th, 2026 to [email protected]
Only those candidates who move on to the interview phase will be contacted.
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
