About us:
RONI Group is a multidisciplinary construction company, established in 1984, providing comprehensive infrastructure and construction services across commercial, industrial, institutional, and residential sectors. We specialize in excavation, demolition, shoring, deep foundations, civil construction, concrete forming, waterproofing, landscaping, and full site preparation, delivering end-to-end solutions through our integrated group of companies.
The Role:
Reporting to the Proposals Specialist, the Document Control Coordinator will be tasked with coordinating tender submissions, document collections, monitoring bids and assist with maintaining subcontractor contact database.
Key Responsibilities:
Tender & Bid Management
- Coordinate site visits and estimator scheduling
- Maintain tender portal accounts and access credentials
- Review tender documents for scope distribution to applicable divisions
- Maintain master tender closing schedules across all divisions
- Coordinate tender submission requirements and document collection
- Assist in submitting RFI’s & RFQ’s for all divisions as required.
- Track bid results, awarded projects, and maintain bid/no-bid records
- Maintain subcontractor and supplier contact databases
- Generate weekly tender reports
- Track win/loss statistics by division and client
- Coordinate addenda distribution to internal teams
- Monitor tender portals daily for updates and new opportunities
Estimating Department Coordination
- Coordinate internal tender close timelines and submission deadlines
- Identify bundled scope opportunities between divisions
- Assist in preparing submission packages and supporting documentation
- Coordinate cross-divisional tender opportunities
- Request bonding, insurance, WSIB, COR, and prequalification requirements
Business Development Support
- Maintain client contact and invitation databases
- Research upcoming public and private sector opportunities
Qualifications :
- Postsecondary diploma or degree in Business Administration, Project Management, Construction Management, Engineering, or a related field is considered an asset.
- Minimum 2 years of experience in document control, administration or a related role within the construction, engineering, or infrastructure industry.
- Exceptional attention to detail with a proven ability to maintain accuracy while managing large volumes of documentation.
- Highly organized with strong time-management skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
- Ability to work independently while maintaining a high level of accountability and confidentiality.
- Demonstrated problem-solving skills and a proactive approach to process improvement and administrative efficiency.
What We Offer
- Expected Base Salary: $50,000 - $70,000
- Comprehensive group benefits program.
- Retirement savings program.
- Career growth and advancement opportunities.
Disclaimers
Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.
Vacancy Status: This posting is for an new job vacancy. We thank you for your interest. Only those selected for an interview will be contacted. The RONI Group” is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We are committed to fostering an inclusive workplace where talent is recognized and valued without regard to gender, race, ethnic or national origin, sexual orientation, age, religion, or disability. We believe that diversity strengthens our organization and drives innovation and success.
The RONI Group is dedicated to providing reasonable accommodations throughout the recruitment process for candidates with disabilities. If you require accommodation, please inform us, and we will work with you to meet your needs.
Pay: $50,000.00-$70,000.00 per year
Benefits:
Application question(s):
- Do you have document control experience specifically in the construction industry ?
Work Location: In person
