Job Responsibilities:
- Call customers to secure payment, follow up on overdue balances and resolve issues.
- Maintain detailed documentation of collection action taken and correspondence between customers.
- Manage customer portfolio assigned to reduce Days Sales Outstanding (DSO) and past due.
- Daily invoicing and integration between systems
- Posting cash receipts
- Review, research, and process or dispute customer deduction and reconcile customer accounts.
- Investigate and request appropriate adjustments and assist in the process of preparing monthly accruals
- Provide AR Trade References Inquiries
- Provide documentation to customers as required to enable payments (sales invoices, proof of deliveries, shipping documents).
- Maintain excellent filing system for processed transactions, including scanning and indexing payment or receipts support
- Setup and maintain vendors/customers in the system.
- Code and process invoices in the system and ensure all the invoices are coded to the proper projects.
- Match purchase orders confirming prices and quantities to vendors’ invoice.
- Obtain appropriate approvals for processing of invoices.
- Prepare weekly cheque run and electronic funds transfers.
- Assist in preparation of weekly cash forecasting.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Perform periodic reconciliation of vendor statements and follow-up on discrepancies
- Respond to vendors’ inquiries in a timely and professional manner.
- Reconcile and book the expense reports related to corporate credit cards.
- Ensure compliance with company policies
Skills Required:
- Proven working experience as accounts payable and accounts receivable clerk.
- Proven experience in collecting receivables in a timely manner and solving issues to prevent payment delays
- Solid understanding of basic bookkeeping and accounting principles.
- Strong data entry skills.
- Proficiency in MS Office, particularly MS Excel.
- Customer service orientation and negotiation skills.
- Excellent verbal and written communication skills.
- Ability to work in a team environment.
- High degree of accuracy and attention to detail.
- Willing to provide support to other team members.
Educational Qualification Required:
- University degree/College Diploma in Finance, Accounting or Business Administration.
Working Conditions:
This is an office position, and the individual is required to work Monday to Friday 8am- 5pm with 1-hour lunch break.
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Work Location: In person
