The above Salary Range is our Hiring Range which is commensurate with experience
Employment Status: Permanent
Type of Position: Backfill
Location: Hybrid
Number of Vacancies: 1
Position Summary
The Human Resources Administrator provides daily operational support to the HR team, playing a key role in delivering HR services and enhancing both employee and candidate experiences at the Ontario College of Pharmacists. This role supports recruitment, benefits and pension administration, HR reporting, records management, and performance management activities.
What you’ll do at OCP
Recruitment & Onboarding
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Provide full cycle recruitment support including participating in job fairs, posting jobs, conducting preliminary interviews, creation of interview guides, conducting reference checks, preparing offer letter, and managing employee onboarding experience and first day orientation.
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Identifies channels for external advertising, identifies active and passive candidates and develops pipelines for current and future vacancies, hard to fill roles, and high-volume roles.
Employee Support & HR Operations
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As first point of contact, provide support and guidance for current and potential employees regarding general HR inquiries and making decisions related to escalation and delegation of complex inquiries to HR team members as appropriate.
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Creates and maintains HR records and ensures all required information is appropriately stored in employee’s file while adhering to the College’s records management principles and guidelines. Perform quality control checks of employee files to ensure completeness and accuracy.
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Responsible for maintaining, updating, and tracking employee information (new hires, internal mobility, departures etc.) in the Human Capital Management (HCM) system within pay cycle deadlines and assist staff with HCM inquiries. Coordinates employee movement and changes, prepares letters and documentation.
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Maintains the Human Resources information on intranet site, working with the members of the HR team for specialized content updates.
HR Programs & Administrative Support
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Contributes to the development and revisions of human resources operating procedures
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Assists with the coordination and tracking of HR programs and related initiatives (i.e., training, performance management, wellness etc.)
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Assist with the development and implementation of HR policies and procedures and provides support/coordination of related activities and initiatives.
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Provide administrative support to the HR team with all HR related activities
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Coordinates the benefits and pension administration including enrolling employees in the College’s group benefit plan and defined contribution pension plan. Updates required human resources databases with employee information including benefit and pension software and ensures strong data accuracy
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Participates in the completion of compensation surveys, through the collection of comparative data
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Coordinates the HR calendar of events, managing priorities, bookings, and re-bookings
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Provides administrative support for HR meetings and committees
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Other reasonable duties as assigned by Manager, Human Resources
What we’re looking for
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Must have 2-3 years of recent relevant experience in human resources or a related role
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Experience with HRIS systems is an asset
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Knowledge of recruitment practices
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Strong interpersonal and communication skills with the ability to build trust
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High attention to detail, discretion, and confidentiality
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Strong organizational and time-management skills
What experience we prefer
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Post-secondary diploma in Human Resources, Business Administration, or a related field (or equivalent experience)
Why work for us?
We are the registering and regulating body for the profession of pharmacy practice in Ontario with a mandate to serve and protect the public interest. In addition to ascertaining all registrants meet professional standards, the College sets and ensures ongoing adherence to professional and operational standards as it leads the advancement of pharmacy.
AI Disclosure
At Ontario College of Pharmacists, we value transparency and fairness in recruitment. While our system (ADP Workforce Now) includes AI-powered features, we do not use AI to screen, assess, or select applicants. All evaluations are conducted by people.
If you are interested in joining the College, please apply by June 15, 2026 stating salary expectations.
Requests for accommodations can be made at any stage of the recruitment process. Applicants need to make their requirements known when contacted.
We wish to thank all applicants for their interest in this position. We will only contact those whose skills, knowledge, and experience most closely match the requirements of the position.
