Overview:
We are seeking a detail-oriented Administrative coordinator and service Assistant to join our team. The ideal candidate will provide administrative and service support and ensure efficient office and service operations. This is a full-time position based in our office.
Responsibilities:
- Answer emails and phone calla and direct them accordingly with professionalism and courtesy
- assure service technicians rotation schedule , and manage technicians schedule
- data entry tasks accurately and efficiently
- Provide exceptional customer service to clients and visitors
- Manage phone systems and transfer calls to appropriate staff members
- Manage service calls and dispatch to proper technician
- open and close work orders
- manage tenant appointments and coordinate with technicians
- assist with scheduling, delivery, ordering of materials and appliances
- Perform clerical duties such as filing photocopying, and organizing documents
-prepare and organize conference room for meetings . Calendar
-responsible to make coffee , and order snacks and materials for the office .
- responsible for office organization and cleanliness
- manage office repairs and maintenance
- Support administrative tasks to streamline office processes
Requirements:
- Proven experience in an administrative or office support role
- Proficiency in using office software and computer systems
- Strong phone etiquette and communication skills
- previous experience with dispatching
- Ability to multitask and prioritize workload effectively
- Knowledge of basic administrative procedures
- Excellent organizational skills with attention to detail
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- Life insurance
- Vision care
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Front desk: 3 years (preferred)
- Administrative experience: 2 years (preferred)
Language:
- French and English (preferred)
Work Location: In person
