Be the Heart of the Office: Create an Exceptional Workplace Experience!
Do you thrive on keeping things running smoothly, creating memorable employee experiences, and bringing energy to every corner of the workplace? We are looking for a dynamic Office Manager who can turn a great office into a fantastic one. From coordinating events and managing daily operations to creating a welcoming environment for employees and guests, you'll be the driving force behind a workplace where people love to work.
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Lead the day-to-day operations of office, creating an organized and engaging workplace experience for employees and visitors.
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Oversee office facilities, vendors, supplies, maintenance, purchasing, budgets, and expense tracking to keep operations running efficiently and cost-effectively.
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Plan and execute team events, celebrations, employee appreciation activities, and internal gatherings that strengthen culture and connection.
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Manage office logistics, including deliveries, shipping, workplace services, and front desk support, ensuring a seamless experience for employees, clients, and guests.
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Champion culture by fostering a collaborative, inclusive, and engaging workplace
- Partner with leadership to deliver employee engagement initiatives, wellness programs, team-building activities, and recognition experiences
- Coordinate company events, town halls, volunteer opportunities, social gatherings, and onboarding activities
- Serve as a trusted resource for employees, helping support workplace needs and enhancing the overall employee journey from day one.
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Coordinate project tracking, assignments, and follow-up activities to keep teams aligned, accountable, and moving forward.
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Support resource planning by managing PTO schedules and team coverage needs.
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Maintain Salesforce data, organizational records, contact databases, and reporting to ensure accuracy and efficiency.
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Oversee internal communications, distribution lists, and shared tools to keep employees informed, connected, and engaged.
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Manage software licenses, subscriptions, and vendor relationships while monitoring spend and utilization.
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Identify and implement process improvements that enhance workflows, efficiency, and overall operational effectiveness across Mosaic.
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Provide high-level administrative support to agency leaders, managing calendars, meetings, travel, and expenses with precision and professionalism.
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Prepare presentations, reports, meeting materials, and executive communications that support business objectives and decision-making.
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Coordinate leadership meetings, track action items, and drive follow-through on key priorities and strategic initiatives.
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Serve as a trusted liaison between leadership and teams, helping ensure clear communication, alignment, and execution across the organization.
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Support special projects, research, and operational initiatives that contribute to Mosaic's continued growth and success.
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Full-Time; 40 hours per week - Monday through Friday
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Competitive Salary Range: $70,000-$75,000 per year
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Benefits: Medical, dental, vision, life and prescription insurance plans
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W2 employment; bi-weekly pay and direct deposit
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401(k) retirement savings plan with employer match
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Paid personal time off, vacation and holidays
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Company provided laptop and monthly internet phone stipend
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Experience managing office operations, workplace services, facilities, vendors, and budgets in a fast-paced environment.
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Strong organizational, project management, and multitasking skills with exceptional attention to detail and follow-through.
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Proven ability to support executives, coordinate across teams, and manage multiple priorities with professionalism and discretion.
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Excellent communication and relationship-building skills with a passion for creating a positive employee and guest experience.
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Experience planning events, engagement initiatives, and culture-building programs that bring teams together.
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Tech-savvy and proficient with Microsoft Office and business systems; Salesforce experience is a plus.
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A proactive, solutions-oriented mindset with the ability to improve processes and keep operations running smoothly.
We are an equal employment opportunity employer
