Executive Assistant – Full Time (Modest, Flexible, Purpose-Based Role)
Primary Location: 10570 96 Street NW, Edmonton
Hours: Full-time (Monday–Friday; occasional flexible weekend tasks)
Start: Immediately / Flexible
Compensation: Based on experience
About the Role
We are looking for a trustworthy, organized, stable Executive Assistant to support a business owner with multiple operations in:
- Healthcare / Pharmacies
- Real Estate / Airbnb units
- Automotive buying/selling
- Equipment & vehicle logistics
This is not a stressful corporate EA job.
It is a hands-on, practical, organized, supportive role for someone who likes variety and enjoys helping keep operations running smoothly.
What You Will Do (Practical Tasks – Real Examples)⭐ Administrative Tasks
- Manage calendars, appointments, reminders
- Organize emails, messages, and follow-up tasks
- Prepare basic notes, summaries, receipts, and simple documentation
- Track tasks and keep weekly checklists updated
Airbnb Coordination
- Help coordinate cleaners, maintenance workers, and check-in/check-out
- Refill supplies (coffee, sheets, batteries, soaps)
- Inspect units occasionally after turnovers
- Help with Airbnb listing updates, photos, and pricing adjustments
- Coordinate minor repairs or handyman calls
Automotive Support & Car Listing Tasks
- Assist with posting cars on Facebook Marketplace, Kijiji, AutoTrader
- Take clear photos/videos of cars (training provided)
- Coordinate towing/pickup/delivery of vehicles
- Order car parts (mirrors, headlights, fenders, sensors)
- Track inventory of cars (what’s arriving, being repaired, or listed)
⭐ Procurement & Small Projects
- Order parts, tools, or supplies online
- Pick up items from Canadian Tire, Home Depot, Costco, Parts stores
- Assist with equipment coordination:
- ATVs, Fat Bikes, trailers, snow blowers
- Milwaukee tools and tool batteries
- Air compressors and pressure washers
- Support with organizing storage (C-cans, warehouse materials)
⭐ Errands & Light Field Work
- Drop off car keys, pick up parts, deliver items
- Occasional driving to Edmonton/Vancouver units
- Deliver documents or items locally
- Transport small items using personal or company vehicle (mileage paid)
Personal Support (Light & Respectful)
- Booking medical appointments
- Managing reminders
- Coordinating local services (cleaners, movers, contractors)
- Following up on personal project tasks
Qualifications (Friendly & Achievable)
We are not looking for a high-corporate EA.
We want someone who is:
- Organized and reliable
- Respectful, discreet, and trustworthy
- Comfortable learning new tasks
- Good with messaging apps, email, photos, posting ads
- Able to drive with a valid license
- Comfortable doing light errands
- Able to work independently
- Has initiative and good communication
Training will be provided for everything — including car posting, parts procurement, and Airbnb coordination.
Personality Fit
You will succeed in this role if you are:
- Calm
- Respectful
- Loyal
- Organized
- Hard-working
- Good with routine
- Able to handle a fast-paced entrepreneur
- Comfortable with variety
- Not intimidated by cars, tools, or equipment
Work Environment
Office/Warehouse: 10570 96 Street NW
Occasional tasks at other Edmonton locations
Some hands-on, but nothing heavy-labour
This job fits someone who enjoys a mix of:
- admin
- coordination
- errands
- light fieldwork
- practical daily operations
Job Type: Full-time
Pay: $18.00-$22.00 per hour
Expected hours: 30 – 40 per week
Benefits:
Work Location: In person
